Mail & Supplies Specialist
Jones Lang LaSalle, IP, Inc
Luxembourg, LUX
il y a 6j

Mail & Supplies Specialist

  • Luxembourg, LUX
  • We are looking for a Mail and Supplies Specialist for our Integrated Facility Management business line.

    About JLL

    We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

    If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.

    You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best.

    We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at JLL!

    Role Purpose

    The Mail & Supplies Specialist reports to the Office Services Coordinator and is responsible for effectively and efficiently running the mail room by managing the overall mail and courier activity within the building.

    What this job involves

    Manage incoming / outgoing mail and courier services.Coordinate mail handling across buildings and effectively liaise with the team.

    Receive, direct and relay mail related correspondence (telephone, fax & email, scans).Liaise with courier partners to maintain excellence of service delivery (DHL, POST, Securitas, S&S, etc.

    Suggest ways to make mail processes and records more effective and efficient.Present necessary data to manager about activity in the mail room.

    Monitor and maintain mail consumables stock according to agreed par-stock levels.Provide reception coverage and assistance if required and be familiar with basic Receptionist Role & Responsibilities.

    Maintain frequent contact with key business partners and stay up-to-date with their departmental mail requirements.Prepare for / attend : Weekly catch up meeting with Office Services Coordinator & Facilities ManagerBi Weekly team meetingsBe familiar & adhere to Office Services internal procedures.

    Handle and update allocated daily Trouble Ticket requests not less than twice a day when still pending.Assist in training the Receptionist FloatsSupport the wider JLL on-site teamAs front line employee, act as an ambassador of the Integrated Facilities Management programEnsure accurate and detailed hand over is planned & passed on (for tasks for which being responsible), if absent from the business.

    All other tasks and duties as required.

    Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

    Sound like you? To apply you need to be / have :

    Experience in hospitality industry or strong customer service experienceExcellent verbal & written communicationProficient with the use of Microsoft Office toolsProblem solvingGood organizational skillsStrong customer focusFluency in English and local language

    What you can expect from us

    You’ll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

    Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

    Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

    Apply today at jll.com / careers.

    JLL Privacy Notice

    Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

    We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.

    We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.

    We will then delete it safely and securely.

    For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

    For additional details please see our career site pages for each country.

    For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

    Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

    If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at Accommodation.

    Reques am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

    I want to work for JLL.

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