Office Administrative Assistant
Falkerin S.à r.l.
Strassen, Luxembourg
il y a 3j

Responsibilities :

  • Day-to day administration of the office
  • Ensuring equipment in the office is working properly and maintenance of the equipment planned ahead and performed on timely basis
  • All necessary stationery as well as any other office related supplies are ordered in a timely manner and available to the team members when required
  • Acting as the main contact person for the banks
  • Preparing the necessary documents for the opening and closing bank accounts
  • Ensuring the bank accounts are open in a timely manner and are operational prior to any major transaction
  • Assisting with the payment process
  • Ensuring the payment ledger is up-to-date and invoices are settled on time
  • Answering phones and routing calls to the correct person or taking messages
  • Filing and retrieving corporate records, documents, and reports
  • Helping prepare for meetings
  • Greeting visitors and deciding if they should be able to meet with executives
  • Making travel arrangements as required by the management
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence
  • Provide general administrative support
  • Keeping corporate records and registers
  • Corresponding with local authorities
  • Assisting with the preparation of the forms and documents required for publication with the relevant authorities
  • Assisting with the approval process of the annual accounts and preparation of the relevant documents
  • Organizing files and updating folders and online database on regular basis
  • Assisting the legal team with certain corporate aspects of the projects (e.g. acquisitions, disposals)
  • Coordinating signatures of the corporate documents
  • Preparing the closing bibles and updating the online database where required
  • When appropriate researching and collecting data to prepare documents for review and presentation by boards of directors and executives
  • Coordinating the execution and legalization of various corporate documents and agreements
  • Convening of shareholders' and board meetings
  • Assisting Legal Team in corporate governance of companies
  • Requirements :

  • Good presentational skills
  • Previous experience working in the field
  • Fluency in English and French. Other languages including Luxembourgish considered an asset
  • Good Microsoft Office skills
  • Excellent communications skills
  • Team Player
  • Dedicated, organized with positive personality
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