OFFICE MANAGER
Manpower
LUXEMBOURG
il y a 9j

Job Details

MANPOWER Luxembourg SA is recruiting for one of he s clients, private office in Luxembourg :

Your mission

Responsible of the smooth operations and providing high-end service at the reception

Management of 1 Receptionist

  • Implementing and maintaining office policies by establishing highest standards and procedures; measuring results against standards;
  • making necessary adjustments;
  • Controlling and handling of correspondence, maintaining filing systems, scanning, lists and tracks corporate documents, compiling contact lists;
  • Serve as first point of contact for all office duties including : maintenance, mailing, supplies, equipment, bills, expense reports;
  • Order stationery and equipment, and coordinate with IT department on all office equipment;
  • Maintain the office condition and ensuring cleanliness, safety and adequate conditions for work;
  • Set-up of conference rooms and provide service;
  • Organize office operations and coordinate with the relevant service providers;
  • Address employees queries regarding office management issues (e.g. stationery, hardware and travel / transportation arrangements);
  • Facilities management liaising with vendors, including cleaning, catering and security services;
  • Back-up of the Receptionist;
  • Answer incoming phone calls, schedule meetings and appointments when requested

  • Manage travel arrangements;
  • Provide general support to visitors and general enquiries as well as layout and tidiness of conference rooms;
  • Order stationery and equipment, and coordinate with IT department on all office equipment;
  • Maintain the office condition, ensuring cleanliness, safety and adequate conditions for work;
  • Skills / Qualifications

    The candidate has an experience of at least 3 years in a similar position in Luxembourg

    Is fluent in English and in French (oral & written). Any other language is considered as an asset

    Is discrete, reliable and punctual

    Has outstanding communication skills, are autonomous and solution and detail oriented

    Is service minded and positive and hands-on attitude

    Has an excellent presentation

    Interested in joining a company that assists you in your personal development?

    If so, it's your chance! Apply now!

    Only applications meeting the criteria above will be considered and treated confidentially

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