Administrative - Billing Assistant (M/F)
Arendt & Medernach
Luxembourg
il y a 1j

Your role :

  • Organisation of internal and external meetings and calls and keeping the Partners’ agendas up-to-date;
  • Preparing presentations and other documents for clients meetings and conferences;
  • Preparing business trips (flight booking and hotel reservation, road map, etc);
  • Performing various secretarial tasks (arranging files, mails, emails, DHL, printing);
  • Answering the telephone;
  • Manage our stock of office supplies;
  • Drafting letters and modifying documents;
  • Organisation of internal & external events;
  • Monitoring and analyzing the financial aspects of the client files in collaboration with the partners and the finance department;
  • Preparing invoices in accordance with the applicable financial agreements and credit notes when appropriate;
  • Acting as a contact person (internal / external) for the follow-up of the invoicing process;
  • Ensuring that roles and deadlines are respected in the validation process of invoices.
  • Your profile :

  • You hold a diploma in secretarial studies (tertiary education level Bachelor or Graduate);
  • You have 3 to 5 years’ experience as an assistant;
  • You have a perfect command of English and French (both spoken and written), German would be a plus but not essential;
  • You have excellent computer skills (Word, Excel, Powerpoint, Outlook);
  • You are able to work as part of a team or autonomously and have good organizational skills;
  • You are able to organize and coordinate a busy work schedule;
  • You are flexible with respect to working hours;
  • You are dynamic and proactive.
  • We offer :

  • An entrepreneurial working environment giving priority to team work;
  • A challenging role within a renowned organisation;
  • A multicultural environment where we promote diversity, talent & ideas;
  • The ability to work and interact with a wide variety of specialists;
  • Internal trainings and career development.
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