Procurement Officer Temporary/Interim
European Stability Mechanism
Luxembourg
il y a 6j

KEY ACCOUNTABILITIES

  • Manage procurement procedures for the acquisition of goods, services, and works according to the ESM Procurement Policy
  • Support the ESM’s procure-to-pay system (Oracle), for example by helping business users with issues regarding purchase requisitions / orders, reviewing and approving change orders
  • Prepare and publish procurement documents (contract Notice, PQD, RFP, etc.)
  • Communicate with candidates and internal stakeholders throughout the procurement procedure
  • Organise, coordinate, and support evaluation committees
  • Notify (un)successful candidates and provide debriefings to unsuccessful candidates
  • Conduct commercial negotiations with service providers
  • Support business units with the drafting of technical specifications and pricing terms
  • Apply the ESM Procurement Policy and other relevant ESM policies
  • Monitor contracts and initiate necessary steps for contract renewals, extensions, or new procurement procedures
  • Act as back-up for the ESM’s Contract and Supplier Manager, in particular regarding the signing and filing of commercial contracts
  • KEY BACKGROUND & EXPERIENCE

  • Relevant university degree
  • At least 5 years of relevant work experience in the area of procurement
  • Strong knowledge and understanding of procurement matters, in particular in the fields of IT, facility management, HR, and consultancy services
  • Excellent track record in the preparation of procurement documents (Contract Notice, PQD, RFP etc.), running procurement procedures and commercial negotiations
  • Very good understanding of the institutional and political framework in which the ESM operates
  • Fluency in English, both oral and written, including the ability to draft clear and concise pricing terms and technical specifications
  • KEY COMPETENCIES

  • Ability to explain complex procurement matters clearly and concisely to non-experts
  • Ability to work with limited supervision and to complete assignments and projects largely independently based on the guidance and specifications received
  • Strong analytical and problem-solving skills, including the ability to consider future implications beyond the immediate problem
  • Ability to set priorities and meet deadlines
  • Efficient team player with a proactive, can do’ attitude
  • Contract duration : 6 months, from July 2021

    Note : Terms of this non-ESM staff contract will be discussed directly with the candidate.

    The ESM aims to provide equal opportunity to all candidates irrespective of their gender, nationality, age, race, culture, education, religious beliefs, sexual orientation, or disability.

    To further enhance the diversity of our workforce, we particularly encourage women to apply.

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