Executive Assistant, Amazon Devices & Services
Amazon
Luxembourg, LUX
1d ago

Job summary

Amazon Devices & Services is looking for an experienced Executive Assistant who wants to work in a fast-paced, exciting, and growing organization.

We are seeking a resourceful, self-motivated, highly organized, and efficient Executive Assistant to support two directors and teams.

This role requires outstanding planning, time management, and organizational skills. The right candidate will have a strong sense of ownership and bias for action, be customer service-oriented, and have the ability to meet tight deadlines and change direction at a moment’s notice.

Having a high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives is imperative to ensure success.

The successful candidate will possess the ability to complete complex tasks quickly autonomously, react with appropriate urgency to situations that require a quick turnaround, and take effective actions without having to know the whole picture.

The ideal candidate must be able to work successfully in a team environment, and build effective working relationships inside and outside the group.

Key job responsibilities

  • Provide executive support to 2 directors and work closely with the leadership team, and other Executive Assistants to provide support to the organization.
  • Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
  • Track and help drive completion of key deliverables and follow up on outstanding items.
  • Management of complex scheduling (internal and external).
  • Arrange worldwide travel itineraries for the Directors, e.g. booking travel and accommodation plus any further requirements.
  • Handle administrative tasks as required e.g. expense reports, POs, space planning and more.
  • Serve as a business partner ensuring strategic, proactive and thoughtful support of the business cycle.
  • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
  • Have fun at work and help others do the same!
  • BASIC QUALIFICATIONS

  • High school or equivalent diploma
  • Extensive years of experience providing support for senior level executives or 3+ years Amazon experience
  • Experience with Microsoft Outlook, Excel, and Word
  • PREFERRED QUALIFICATIONS

  • Bachelor's degree
  • Superior attention to detail and ability to meet tight deadlines
  • Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
  • Strong organizational, communication, and interpersonal skills
  • Demonstrated ability to design and improve processes
  • Ability to prioritize and handle multiple assignments at any given time
  • High level of integrity and discretion
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