Manpower is recruiting for one of its clients in Luxembourg, a European Institution :
Risk Management - Operational Assistant
The Operational Assistant is part of the Directorate General Office (DGO) team. She-he reports to the Head of Unit and works autonomously on a wide range of logistics and office management topics in close collaboration with the members of DGO team when needed.
Your tasks :
In collaboration with the members of the RM logistics team, interact with facility vendors / brokers to ensure the provision and maintenance of office facilities, services supplies and IT equipment
Support all IT and Facilities Management-related projects as required
Support RM office space distribution and office set-up in close coordination with RM managers;
Support the planning, coordination and monitoring of the required structural works and works related to office layout
Liaise with RM managers to confirm the needs in terms of logistics (services and interventions, moves, equipment, furniture, supplies, IT equipment and access rights for newcomers and existing staff)
Dispatch and timely ensure the service delivery with service providers and the follow-up upon arrival of newcomers
Update team working documents and seating plans on a regular basis
Participate in team meetings and working groups when necessary
Handle logistic issues and undertake relevant administration work for RM events inside and outside the bank
Ensure full back-up of other assistants during their absence to guarantee business continuity
Your profile :
Secondary level education, completed with a 2 years certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field.
At least 3 years of relevant professional experience
Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
Excellent knowledge of written and spoken English. French would be an advantage.
Interested in joining a European Institution? Please apply on line.
Your application will be treated with the strictest confidentiality.