Legal Administrative Assistant
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Job Details

Manpower is recruiting for one of its clients in Luxembourg, an European Institution :

Legal and Administrative Assistant (M / W)

Your tasks :

  • Assisting in the accurate preparation of original legal documents and in the finalisation / administration of contractual documentation (such as finance contracts, guarantee agreements and contractual modifications)
  • Assisting and ensuring follow-up of all procedures both before and after signature of legal documents (e.g. prepare and circulate legal contributions to internal decision-
  • making documents, prepare and distribute contractual documents, ensure due circulation of documents both inside and outside the organisation, )

  • Carrying out general secretarial duties and administrative tasks, including telephone coverage, mail / document control and distribution, filing, organisation of meetings, managing calendars
  • Preparing business trips and follow-up related expense-reports
  • Preparing and following-up purchase requests for consultancy and take care of administrative aspects in relation to in-
  • house and external consultants

  • Preparing draft correspondence on various topics for the Division, including notes, reports, presentations
  • Verifying data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents
  • Making suggestions to improve key records management processes
  • Your profile :

  • Certified secondary-level education and secretarial training
  • At least 3 years of relevant, professional post-qualification experience (i.e. in similar or related tasks); experience acquired as secretary / administrative assistant in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage
  • Excellent knowledge of English, both in writing and speaking and a good command of French. Knowledge of another European language would be an advantage. (In particular German)
  • Good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.
  • g. printing, scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is required

  • Strong sense of responsibility, initiative, integrity and commitment
  • Ability to work reliably and accurately under pressure, dealing with peaks of workload and tight deadlines
  • Our client offers :

  • An international organization
  • A dynamic working environment
  • Interested in joining a European Institution? Please apply on line.

    Your application will be treated with the strictest confidentiality.

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