Vice President - Company Secretary
Maples Group
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source :

Applications are invited by the Luxembourg of the Maples Group for the position of Vice President - Company Secretary who, under the supervision of the Supervisor of the Company Secretarial Department an indirectly to Senior Vice-

President Fiduciary Services is expected to demonstrate his / her abilities and skills on the key areas of the company lifecycle from incorporation to liquidation.

  • The successful candidate, in his / her senior functional position will organize the Annual General meeting ( the AGM ) including drafting standard notices covering primary statutory points under Luxembourg company law and preparing draft minutes of the AGM accordingly;
  • provide corporate secretarial support for additional shareholder meetings beyond the AGM where notaries / lawyers are not involved, organize the annual filing of accounts and other related required documents stemming from statutory decision taken at the AGM;
  • prepare and maintain the centralized corporate events calendar.

  • The role will also involve to act as a Secretary to quarterly Board of Directors meeting and preparing the minutes of the meeting within the 48 hour turnaround time or within deadlines agreed with clients and / or Fiduciary Director;
  • the timely update and maintenance of corporate records including company registers, the coordination of client requests for translation, notarization apostille and ad hoc submissions to the RCS and to liaise with lawyers and notaries for day-

    to-day events The successful candidate will have a law degree or any similar equivalent education, with at least 5 years of experience in the company secretarial field and a very good knowledge of the Luxembourg legal framework, regulations as well as AML regulations / guidelines applicable.

    He / she must have an excellent knowledge of Microsoft Office and all Microsoft applications.

    He / she should be fluent in English. The position requires great attention to detail, professionalism and excellent organisational and communication skills.

    The successful candidate will also be able to demonstrate the ability to work with different people at different levels.

    Salary and benefits will be commensurate with qualifications and experience.

    Qualified applicants should write, enclosing their CV, by email to quoting reference : Luxembourg VP Company Secretary For an explanation regarding how we handle the details and CV submitted for positions with one of our European entitles, please refer to our Applicant Privacy Notice which is available here.

    The Maples Group is a leading service provider offering clients a comprehensive range of legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg, and is an independent provider of fiduciary, fund services, regulatory and compliance, and entity formation and management services.

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