Senior Corporate Services Administrator M/F
Fab Careers
Luxembourg
il y a 11j

Administration :

  • Manage relevant relationships with team members and senior management of group entities, where
  • necessary;
  • Build positive relationships and add real value to the teams and entities from a governance perspective;
  • Managing a team of Corporate administrators and assigning tasks and responsibilities;
  • Coordination of standard corporate transactions (e.g. incorporations, financings, re-financings, dissolutions,
  • etc.);
  • Organisation and preparation of director and shareholder meetings
  • Preparation of standard board resolutions;
  • Preparation of standard shareholder resolutions;
  • Preparation and maintenance of share registers and share certificates;
  • Maintenance of the companies’ files;
  • Opening and maintenance of bank accounts;
  • General administrative duties;
  • Other ad hoc duties and projects as required.
  • Relationship management :

  • Liaising with clients, including the coordination of the day to day communication and service requests for an
  • allocated portfolio of clients;
  • Working directly with existing and potential clients and providing analysis and interpretation of documents,
  • regulations and procedures relating to our clients legal and fiscal opportunities;
  • Liaising with internal staff involved in servicing an allocated portfolio of clients and coordination of service
  • deliverables;
  • Liaising with other external service providers, regulatory authorities; Client Service Managers and Key
  • Account Managers;
  • Ensure that invoices are correctly issued, arrange for payment, and liaising where required with clients
  • regarding unpaid bills.

  • Participating in growing and marketing our business and evaluating our product compared to the market.
  • Experience :

  • Have a minimum of 3-5 years’ recent experience in the administration of Luxembourg companies;
  • Relevant experience in administration of private equity and real estate holding companies and special
  • purpose vehicles..

  • At least educated to Bac+3, or equivalent;
  • Skills :

  • Proven experience in financial services, international law, tax or trust environment;
  • Demonstrate an understanding of both routine and complex transactions;
  • Have the ability to work as a member of a team;
  • Have the ability to communicate effectively with clients, service providers, authorities, and staff in a number
  • of different jurisdictions;
  • Be highly organised with a systematic work method and good attention to detail;
  • Have excellent relationship skills and an international outlook;
  • Have an ability to prioritise and plan a challenging workload and to stay calm under pressure;
  • Contribute to team work ethos;
  • Strongly commited to succeed and grown in a challenging and fast-paced environment;
  • High level of computer literacy with a good knowledge of MS Word, MS Outlook and MS Excel;
  • Fluent in English; knowlegde of German or French would be considered as an advantage.
  • Learning and development :

  • You will receive training on a day to day basis by coaching and mentoring
  • Personal development plan will be agreed on an annual basis
  • Self learning
  • Attendance to internal training including webinars, workshops and workgroups as may be required
  • Attendance at external seminars and training events as may be required
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