Senior Administrator (Officer), Corporate and Domiciliary Services (m/f)
Leudelange, Luxembourg
il y a 3j
source : Moovijob

Senior Administrator (Officer), Corporate and Domiciliary Services

About Northern Trust :

Northern Trust provides innovative financial services and guidance to corporations, institutions and affluent families and individuals globally.

With 130 years of financial experience and nearly 20,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

As a Northern Trust employee (Partner), you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve.

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities.

If you would benefit from adjustments for any part of the employment process, please inform the recruiter to discuss your individual requirements.

We recognize the value of inclusion and diversity in culture, in thought, and in experience, which is why Forbes ranked us the top employer for Diversity in 2018.

Role / Department :

The Senior Administrator will report directly to the team leader and will be responsible for managing her / his own portfolio of clients (regulated funds, soparfi, RAIFs, etc).

She / he will ensure that clients are provided with an efficient service in accordance with Company and Departmental procedures while growing within a team and as a professional.

The Corporate and Domiciliary Services Department is comprised of 12 partners, all working together closely to achieve great results and excellent service to our client.

The key responsibilities of the role include :

  • Manage the statutory requirements of a portfolio of Luxembourg (and other jurisdictions), listed and unlisted, entities
  • Manage and mitigate risk, within the day to day activities and escalate as appropriate
  • Maintain statutory books and regulatory filings for the assigned portfolio of clients
  • Organise, prepare agendas for and attend large client board / investor / committee meetings
  • Produce complex minutes, action points and follow up for clients within agreed deadlines
  • Review of corporate documentation for the portfolio of clients (articles, agreements, prospectus, financial statements, service level agreements etc.
  • from a corporate secretarial perspective

  • Liaise with internal and external parties as needed (i.e. client, regulators, lawyers, notaries, embassies, client relationship delivery managers, operational teams etc.)
  • Attend on-boarding / client service review meetings (as necessary)
  • Ad hoc tasks as requested
  • Skills / Qualifications :

    The successful candidate will benefit from having :

  • University qualification
  • In-depth experience working in a Luxembourg corporate environment
  • Fluent in English - French and / or German advantageous
  • Strong drafting skills in English
  • Good knowledge of the Luxembourg corporate law
  • Experience attending large board meetings and taking complex minutes with tight timelines
  • Experience of Microsoft Outlook and Office 365
  • Knowledge of Diligent Boardbooks or any other board packaging software would be an advantage
  • Knowledge of the various types of regulated and unregulated vehicles including, but not limited to, RAIFs, SIFs, SICARs, SCSp, SCAs / SA / Sàrl, SICAVs, FCPs and Management Companies
  • Experience with client facing situations and knowledge of the Luxembourg legal environment
  • Strong verbal and written communication skills, with the ability to interact with individuals at all corporate levels
  • Attention to detail and accuracy
  • Organisational skills with the ability to prioritise and escalate potential risks
  • Ability to work in a team and with external parties
  • Ability to work autonomously in large part and be proactive
  • Interest in developing knowledge and skills
  • Working with Us :

    We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and ethical companies.

    In return, we will support you with your personal and career goals in a number of ways :

    Financial Life Assurance, Disability Plan, Pension / Gratuity, Annual Pay Review

    Work Life Balance Flexible Work Options, Incremental Annual Leave, Community Volunteer Days

    Health & Wellbeing Active Sports & Social clubs (lunchtime and after-work groups), Employee Assistance Program

    Professional Development Clear Career Path, Education Assistance, Recognition Programme, NT University (wide range of online, virtual & in-house training options) and employee-led Business Resource Councils dedicated to diversity and inclusion initiatives.

    And Finally

    We hope you’re excited about the role and the opportunity to work with us.

    We value an inclusive workplace and understand flexibility means different things to different people.

    Apply today and talk to us about your flexible working requirements and together we can achieve greater.

    As Northern Trust is a financial organisation, all new employees will be required to undergo a criminal record check.

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