Private Capital Domiciliation Officer / Company Secretary (M/F)
BNP Paribas
Luxembourg, LU
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Private Capital Domiciliation Officer / Company Secretary (M / F)(

Job Number :

LUX020940) BNP Paribas Securities Services , a subsidiary of the BNP Paribas group, is one of Europe's leading providers of custody services for securities.

The Luxembourg branch plays a major part in its operations, offering clients high value-added services extending from custody to securities lending, fund administration, performance measurement and ratings, and bond issuance services.

To support its current growth, BNP Paribas Securities Services is looking for : Private Capital DomiciliationOfficer / Company Secretary

BNP Paribas Securities Services inLuxembourg acts as Domiciliary Agent for approximatively 250 Luxembourginvestment funds and / or companies and is looking for a new DomiciliationOfficer / Company Secretary who will join a team of 15 persons based in Luxembourg.

Responsibilities :

  • Act as a Domiciliation Officer / Company Secretaryon a designated portfolio of Private Capital Funds / Companies;
  • Work closely with the client, third parties andother teams to support smooth day-to-day management and governance;
  • Coordinate and organize meetings of board ofdirectors / managers of investment funds / companies :

  • prepare agenda items, board packs, follow up ofaction points;
  • ensure timetables are set and followed, that boardpacks are prepared and issued in a timely manner;
  • attend Board meetings and write correspondingminutes;
  • Coordinate and organize general meetings ofshareholders of investment funds / companies : preparation of convening notices,proxies, collection of proxies and drafting of minutes of meetings;
  • Coordinate the signing of documents relating tothe day to day operations of companies including circular resolutions;
  • Participate and / or coordinate specific events suchas incorporation, launch of new sub-funds,liquidations of sub-funds and or investment funds / companies,restructurings;
  • Maintain statutory registers of shares;
  • Liaise with notaries, lawyers and authorities;
  • Accomplish formalities required under Luxembourgregulations in relation to the tasks performed;
  • Handling of correspondence;
  • Using document management system to support clientneeds;
  • Contribute to the onboarding of new clients;
  • Your profile

  • You are familiar with Investment Funds / Companies;
  • Two year experience in the fund industry inLuxembourg would be required;
  • You are fluent in English (both written and spoken);
  • You possess team spirit, you are well organized,rigorous and have excellent interpersonal and communication skills;
  • You are dynamic and proactive;
  • You have good computerskills (MS-Office suite).

    Standard / Permanent

    OPERATION PROCESSINGEducation Level : Other Degrees / Certifications / Vocational, Technical or Professional QualificationsExperience Level : At least 1 year

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