LE POSTE : For one of our clients, a European institution located in Luxembourg Kirchberg, SOFITEX TALENT is currently looking for an ADMINISTRATIVE ASSISTANT -
RISK DEPARTMENT (M / F) Your mission The Administrative Assistant reports to the Head of Department and works in close cooperation with the other administrative assistants.
Internal contacts : services at the appropriate level, as required by procedures and sound cooperation External contacts : Sector and Function experts in European Institutions, Intermediaries and Academia Provide efficient primary point of contact (internally and externally), often on complex and confidential subjects;
Manage electronic mailbox prioritising incoming messages and allocating action as appropriate; Proactively manage electronic agenda ensuring efficient time allocation in the calendar and resolving conflicting demands;
Monitor work progress to ensure that the requests are successfully carried out in a timely manner; Prepare and set logistical planning of various events and missions (e.g.
conferences, yearly away-day, monthly meetings); Organise and follow regular meetings / committees and prepare related documentation;
Work closely with other Assistants to ensure that administrative and / or operational procedures and deadlines are respected;
Handle incoming and outgoing documents ensuring appropriate follow-up and respect of deadlines; Ensure effective and accurate filing of all electronic and hard copy documents and other information for easy access and retrieval;
Handling other administrative tasks.
PROFIL RECHERCHÉ : Qualifications : Certified secondary-level education; professional certificates or secretary diploma would be an advantage;
At least 3 years’ relevant professional experience, preferably in the banking or financial sector; Excellent knowledge of standard IT tools is required;
Excellent written and spoken English, knowledge of other EU languages would be an advantage.
Competencies : High sense of discretion and confidentiality; Costumer orientation and adaptability; Excellent interpersonal and diplomatic skills;
Highly developed sense of responsibility; Excellent organisational skills and ability to prioritise; Ability to work under tight deadlines;
Accuracy and attention to details.