Domiciliation Officer / Company Secretary
BNP Paribas Securities Services
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BNP Paribas Securities Services , a subsidiary of the BNP Paribas group, isone of Europe's leading providers of custody services for securities.

The Luxembourg branch plays a major part in its operations, offeringclients high value-added services extending from custody to securities lending,fund administration, performance measurement and ratings, and bond issuanceservices.

To support its current growth, BNP Paribas Securities Services islooking for :

Domiciliation Officer / Company Secretary (H / F)

Your mission :

  • Act as a DomiciliationOfficer / Company Secretary on a designated portfolio of Funds / Companies;
  • Work closely with theclient, third parties and other teams to support smooth day-to-day managementand governance;
  • Coordinate and organizemeetings of board of directors / managers of investment funds / companies :

  • Prepare agenda items, boardpacks, follow up of action points;
  • Ensure timetables are setand followed, that board packs are prepared and issued in a timely manner;
  • Attend Board meetings andwrite corresponding minutes;
  • Coordinate and organizegeneral meetings of shareholders of investment funds / companies : preparation ofconvening notices, proxies, collection of proxies and drafting of minutes ofmeetings;
  • Coordinate the signing ofdocuments relating to the day to day operations of companies including circularresolutions;
  • Participate and / orcoordinate specific events such as incorporation, launch of new sub-funds, liquidations of sub-funds and or investmentfunds / companies, restructurings;
  • Maintain statutoryregisters of shares;
  • Liaise with notaries,lawyers and authorities;
  • Accomplish formalitiesrequired under Luxembourg regulations in relation to the tasks performed;
  • Handling of correspondence;
  • Using document managementsystem to support client needs;
  • Contribute to theonboarding of new clients;
  • Working environment :

    BNP Paribas Securities Services in Luxembourg acts as Domiciliary Agentfor approximatively 250 Luxembourg investment funds and / or companies and islooking for a new Domiciliation Officer / Company Secretary who will join ateam of 15 persons based in Luxembourg.

    Yourprofile : Education :

    Education :

    Bachelor’s diploma in Finance

    ProfessionalExperience :

    Two year experience in thefund industry in Luxembourg would be required

    BehaviouralSkills :

    Ability to collaborate / Teamwork

    Organizational skills

    Attention to detail / rigor

    Communication skills - oral& written

    TransversalSkills : Analytical Ability

    TechnicalSkills :

    You are familiar withInvestment Funds / Companies,

    You have good computer skills (MS-Office suite)

    LanguageSkills :

    You are fluent in English (both written and spoken)

    During the finalization of the recruitment process, thepreselected candidate will be asked to provide us an extract from his / hercriminal record dated less than 3 months (record N 3 for Luxembourg), accordingto the dispositions of the law from July 23rd 2016 regarding the criminalrecord.

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