Administrative Assistant - Private equity department (M/W)
Manpower Luxembourg S.A.
Luxembourg, Luxembourg
il y a 2j
source : Moovijob

Manpower is recruiting for one of its clients in Luxembourg, a European Institution :

Administrative Assistant (M / W)

Private Equity department

Tasks :

The (Senior) Administrative Assistant reports to a Head of Division and / or the Head of Unit, supports the smooth running of activities by providing secretarial and administrative assistance to the Head of Division and / or the Head of Unit and is the back-up of the other Administrative Assistants of the Department.

The successful candidate will perform general secretarial duties and administrative tasks. S / he will have the following responsibilities :

  • Organising meetings in Luxembourg with external counterparts;
  • Organising business trips and preparing the relevant expense reports;
  • Preparing presentations, due diligence dossiers and letters to external counterparts;
  • Preparing, distributing and following up reports and notes, incl. overview tables and quarterly reports when needed;
  • Organise team meetings, take & dispatch meeting minutes;
  • Drafting routine correspondence and edit materials;
  • Undertake related electronic (using the internal data storage system) and paper filing;
  • Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients;
  • cooperate with the other teams ’ assistants and other interfaces;
  • Create and process requisitions / purchase orders / receipts for conference attendance, business meals, other relevant expenses;
  • Follow up on internal documentation throughout the approval process;
  • Produce and process counterparty consultation letters as required by the organization procedures.
  • Qualifications :

  • Certified secondary level education;
  • Any additional certifications indicating specialization would be an advantage;
  • Minimum 3 years’ relevant administrative experience in a financial or audit environment and understanding of financial documentation;
  • Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint);
  • Excellent written and spoken English; knowledge of French and / or other EU languages would be an advantage.
  • Interested in joining a European Institution? Please apply online. Your application will be treated with the strictest confidentiality.

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