Manpower is recruiting for one of its clients in Luxembourg, a European Institution :
Administrative Assistant (M / W)
Private Equity department
The (Senior) Administrative Assistant reports to a Head of Division and / or the Head of Unit, supports the smooth running of activities by providing secretarial and administrative assistance to the Head of Division and / or the Head of Unit and is the back-up of the other Administrative Assistants of the Department.
The successful candidate will perform general secretarial duties and administrative tasks. S / he will have the following responsibilities :
Organising meetings in Luxembourg with external counterparts;
Organising business trips and preparing the relevant expense reports;
Preparing presentations, due diligence dossiers and letters to external counterparts;
Preparing, distributing and following up reports and notes, incl. overview tables and quarterly reports when needed;
Organise team meetings, take & dispatch meeting minutes;
Drafting routine correspondence and edit materials;
Undertake related electronic (using the internal data storage system) and paper filing;
Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients;
cooperate with the other teams ’ assistants and other interfaces;
Create and process requisitions / purchase orders / receipts for conference attendance, business meals, other relevant expenses;
Follow up on internal documentation throughout the approval process;
Produce and process counterparty consultation letters as required by the organization procedures.
Certified secondary level education;
Any additional certifications indicating specialization would be an advantage;
Minimum 3 years’ relevant administrative experience in a financial or audit environment and understanding of financial documentation;
Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint);
Excellent written and spoken English; knowledge of French and / or other EU languages would be an advantage.
Interested in joining a European Institution? Please apply online. Your application will be treated with the strictest confidentiality.