Secretarios administrativos y ejecutivos
ESPERIA Luxembourg S.à r.l..
Luxemburgo
il y a 2j
source : Europeos.es

Role Objective

Responsible for providing administrative and secretarial support including scheduling appointments,

preparation of external / internal correspondence, telephone and visitor screening, travel arrangements, co-

ordination of meetings and receptions and is typically involved in the co-ordination of sensitive reports and

analyses (e.g. budgets) with the objective of providing effective and thorough secretarial support with

considerable use of tact, diplomacy, discretion and judgment.

Core Responsibilities

Provide administrative and secretarial support with little direction

Perform a variety of administrative or executive support tasks that are confidential and sensitive

Coordinate complex diary / travel arrangements; utilise extensive forward planning and time

management

  • Coordinate and facilitate any required calendars to arrange appointments, meetings, and conferences;
  • in regular contact with industry and government officials and senior management in other firms

    Prepare internal and external correspondence

    Read and screen incoming correspondence and reports; make preliminary assessment of the

    importance of materials and organizes documents; handle some matters personally and forwards

    appropriate materials to the manager and staff

    Receive and screen incoming calls and visitors, determines which are priority matters, and alerts the

    relevant employee accordingly. Make referrals to appropriate staff or provides requested information.

    Handle confidential files and records, including correspondence, budgets, complex financial reports

    Provides support for the organization of internal services administration, premises, furniture,

    equipment, office supplies, contracts and other administrative concerns

    Back up for other Personal Assistants in the team

    Maximize office administration efficiency and productivity through proficient workflows

    Establish uniform correspondence procedures and style practices

    Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records

    Create and format documentation using correct grammar, spelling, and punctuation

    Carry out other duties as required

    Qualifications and Experience

    University degree, preferably in business or related field

    Relevant experience required

    French is MANDATORY. You Fluent in English. Spanish and / or Italian, any ASIAN language is an asset

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