Executive Assistant
Duff & Phelps, LLC.
Luxembourg, Luxembourg
il y a 4j

Our professionals balance analytical skills, deep market insight and independence to deliver solid, defensible analysis and practical advice to our clients.

As an organisation, we think globally. We create transparency in an opaque world, and we encourage our people to do the same.

That means when you take your place on our team, you’ll discover a supportive and collaborative work environment that empowers you to excel.

If you’re ready to share your perspective with the world, then you can make a real impact here. This is the Duff & Phelps difference.

We are looking for an Executive Assistant to join our fast-growing, dynamic and entrepreneurial 3rd party Management Company (UCITS / AIFM) based in Luxembourg.

RESPONSIBILITIES : Secretarial :

  • EA support to the Managing Director
  • Diary management including the organization of client meetings, travel, and calls
  • Manage and prioritize information flow, i.e. calls, contacts, emails
  • Provide strong trustable support to the Managing Director in running the office efficiently
  • Responsible for client billing and tracking and creating engagement codes
  • Expense management for Managing Director & Director
  • Submit timecards for the Managing Director
  • Support in practice management such as issuing engagement letters
  • Produce PowerPoint presentations for meetings, taking rough documents and turning them into client ready proposals quickly
  • Deal with admin queries and issues on all levels when necessary
  • Marketing and events :

  • Support marketing efforts, issuing webinar invites
  • Planning and organizing of client events (some attendance will be required)
  • Organizing team building and other internal events
  • Office Services :

  • Ensuring office is fully stocked of all stationery and marketing materials
  • Liaise with suppliers and service providers re. invoicing, maintaining up-to-date contracts
  • Any other tasks deemed necessary for the efficient running of the business
  • REQUIREMENTS :

  • Previous experience of working with senior management and taking responsibility of projects
  • Advanced skills in word, excel and PowerPoint
  • Highly organized with the ability to manage time and projects effectively
  • High level of interpersonal skills
  • Experience in similar field, i.e. financial services or accountancy
  • Previous experience in billing, invoicing, chasing defaulters will be highly valued
  • Ability to communicate effectively, including clients
  • Fast thinking, proactive and confident working unsupervised using own initiative
  • Strong attention to detail and high levels of integrity
  • Excellent verbal and written communication skills
  • Proven organizational skills with the ability to prioritize heavy workloads and remain calm under pressure
  • In order to be considered for a position at Duff & Phelps, you must formally apply via careers.duffandphelps.jobs

    Duff & Phelps is committed to equal opportunity and diversity, and recruits people based on merit.

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