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In the role of Fund Compliance you will be responsible for :

Reporting to the Fund Compliance Manager ( FCM ), the Fund Compliance Analyst ( FCA ) carries out fund compliance monitoring functions on assigned clients’ funds.

The FCA monitors day-to-day fund compliance under the supervision of the FCM and ensures that breaches are reported to clients and management promptly and accurately.

The FCA also develops client relationships from the Fund Compliance perspective. A key responsibility of the FCA is to ensure that a clear audit trail is documented at all stages of the breach reporting process.

The FCA provides cover for other FCAs during sickness and / or vacations. He / she contributes to the development and maintenance of the centralised expertise in fund compliance.

The FCA plays an integral part in delivering quality service to clients and to maintaining the integrity of the Fund Compliance Department.

All actions must be considered as part of this overall goal. Quality of service and maintaining the integrity of the Department are achieved through team effort and the FCA must engage in team work on an ongoing basis.

I. Technical Competencies

Reviews MIG21 for all assigned funds and analyses all exceptions identified by the system in order to assess their active, passive or non-breach nature.

Prepares client e-mails and obtains a sign off from the FCM for any notification sent to client. Following review, sends the e-mails to the clients.

Promptly raises concerns to the FCM if he / she identifies or suspects an error in any of the reports or lists that he / she is using e.

g. a system rule is incorrect.

Once an active compliance breach has been closed, calculates the impact of the gain / loss of the breach to the fund. Reports the information to the fund group, client, fund’s auditor and the CSSF after review and sign-off by the FCM.

Prepares the letters for reporting active compliance breaches to the CSSF. Completes the checklist and prepares the active breach folder as per compliance procedure and forwards it to the FCM for review.

Follows-up on related tasks either internally or externally (client, auditors) upon folder’s review and sign-off by the FCM.

Documents all fund compliance breaches (both active and passive) and ensures that a clear audit trail is in place for each breach.

Based on a format and frequency agreed with clients and FCM, prepares daily, weekly, monthly client tables and other ad-hoc client reports.

Is the primary contact point for clients on fund compliance issues. Is responsible for ensuring that a premium service is provided to clients and organises and participates in conference calls with his / her clients on an ad-hoc basis.

As part of the FCA’s client focus, is responsible for maintaining familiarity with, and an understanding of, his / her client’s fund documentation, automated system tests and any other information that may be pertinent to the client, with a view to the continuous improvement of client service.

General responsibilities

Provides cover for vacations and other absences within the FCA group.

Prepares all reports to external and internal parties with accuracy and ensures that they are completed in a timely fashion.

Maintains standard filing and compliance databases.

Provides information as required by the FCM and auditors.

Carries out other tasks or projects as assigned by the FCM.

II. Non-Technical Competencies

Shows good organisational skills in order to meet deadlines and to keep well-documented records. Is detail-oriented but has good work habits.

Adheres to the standard filing procedure to allow easy coverage.

Demonstrates the ability to analyse a problem and obtains and evaluates information to reach sound conclusions. Knows when to elevate a problem and keeps management informed.

Provides timely and professional responses to all client related and internal enquiries.

Shows a flexible approach to time management and is able to cope with a matrix management structure.

Functions at all times as a team player to build an atmosphere of co-operation within the group. Provides assistance to other team members when time permits and shares additional work if required.

Communicates effectively and efficiently with colleagues and Managers in Fund Administration, other Departments and clients.

Minimises absences and tardiness.

Qualifications

Degree in a finance related subject or equivalent experience

Minimum one year’s experience working in a financial environment

Financial markets in general

Knowledge of financial instruments

Accounting skills

Knowledge of Luxembourg regulations and fund investment restrictions.

Knowledge about Luxembourg investment fund legal structures.

Microsoft Office (Excel, Word, Outlook)

Internet

MCH (is an advantage)

French

As part of State Street pre-hire background screening process, we apply a risk-based approach to determine the requirement of carrying out such checks on candidates, including criminal record checks.

This role is judged to be sufficiently sensitive to warrant carrying out a criminal record check. By applying for this job you are consenting to State Street completing background checks including criminal record checks’