Executive assistant M/F
Hays
Luxembourg, Luxembourg
il y a 14j
source : jobs.lu

This prestigious is looking for an executive assistant for a 1 year contract.

The executive assistant is responsible for scheduling on behalf of the Department Head.

Monitors follow-up systems of managerial decisions.

Drafts / finalizes correspondence on request.

Assists the Department Head in all administrative tasks : screens and distributes incoming documents and correspondence, prepares responses and / or ensures appropriate follow-

up, distributes and circulates information within the Department in order to assist the Department Head in the performance of his duties and keep departmental staff informed.

He organizes internal and external contacts and follow-up and coordinate the maintenance of a contact address system accessible for the Director and for the Department.

  • He follows up MC and Board agendas and related communication actions; prepare documents requiring Director's approval and / or signature;
  • monitor that deadlines are met and internal procedures are followed, liaise with other internal services and MC members.

    He coordinates the secretariat team of the Department and maintain a good team spirit among Department support staff.

    The candidate speaks fluently French and English, the candidate has a prior experience as an executive assistant and is an expert on Microsoft office.

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