LE POSTE : For one of our clients, a European institution located in Luxembourg, SOFITEX TALENT is currently looking for an ADMINISTRATIVE ASSISTANT - LEGAL DEPARTMENT FR / EN (M / F) Your tasks : The Assistant will perform a wide range of office support, administrative and secretarial duties for the Division.
The Assistant will report to the Head of Division and will work with all Division members (lawyers and assistants), other Directorates and interface with external contacts to support the Division's operation.
Accountabilities Provide administrative support on all legal documentation in collaboration with the Division's lawyers, including : preparation of execution versions of contracts, processing of originals, follow-up with counterparts and other EIB operational directorates, notifications of signatures and document filing Edit and proofread all outgoing documents in terms of compliance with administrative procedures and ensure quality control of documents Carry out general secretarial duties and administrative tasks, including telephone coverage, mail / document control and distribution, filing, organisation of meetings Prepare business trips and follow-up related expense-reports Prepare and follow-up purchase requests for consultancy and take care of administrative aspects in relation to in-house and external consultants Prepare draft correspondence on various topics for the Division, including notes, reports, presentations Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents PROFIL RECHERCHÉ : Your profile : Qualifications Good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.
g. printing, scanning, and faxing equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage Excellent knowledge of English .
Knowledge of any another language of the European Union would be an asset. Competencies Achievement Drive : continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.
works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.
Organisational Commitment : Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her / his own behaviour with the organisation’s needs and intrinsic values, acting with integrity in ways that promote the organisation’s mission, policies and rules.
This is an opportunity for a long-term temporary mission, to start at the beginning of January.