Team Legal Assistant
Falkerin S.à r.l.
Strassen, Luxembourg
il y a 3j

Responsibilities :

  • Organize and maintain companies’ records (paper based and e-files), notably using company's internal electronic databases for companies and bank accounts
  • Arrange signature of documents on a timely basis, usually in coordination with EA’s located in other offices
  • Provide general administrative support such as scanning, archiving of documents, filing of invoices, bank statements, contracts, legal documentation, etc.
  • Assist in organizing of board meetings including preparation of board meetings’ packs, liaising with board members EA’s to identify best suitable timing
  • Draft simple corporate documents (e.g. : power of attorneys, attendance list, etc.)
  • Liaising with notaries, lawyers in respect of notarization, apostile, RCS extracts, etc.
  • Assist in new bank accounts opening processes; this includes liaising with bank and internal team with respect to bank accounts opening forms and KYC, FATCA / CRS documentation
  • Preparing payment orders, using internal payment system
  • Schedule and co-ordinate internal and external meetings
  • Leverage productivity software (especially Microsoft Office) to maintain calendars, contacts and tasks
  • Complete online expense forms and track reimbursements
  • Document creation (Microsoft Word, PowerPoint & Excel)
  • Pro-actively anticipate work assignments whenever possible
  • Maintain confidentiality of all sensitive and confidential issues
  • Other reasonably related duties as assigned
  • Requirements :

  • 4 years administrative experience, ideally supporting a team
  • College degree preferred
  • Fluent in English and French (and ideally German)
  • Excellent Microsoft Office Skills (including Outlook, Word and Excel). Working knowledge of PowerPoint desirable
  • Strong organizational skills
  • Excellent attention to detail
  • Experience of working with legal and financial documents
  • Ability to work independently with strong follow-through skills
  • Excellent communication skills both verbal and written
  • Flexibility to juggle moderate degree of multiple and changing priorities
  • Resourcefulness and self-motivated
  • Collaborative / teamwork attitude and skills a must
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