PERSONAL ASSISTANT (M / F)
DO Recruitment Advisors is delighted to represent a multinational consulting company that is well known for being a great and diverse workplace.
THE JOB :
The Personal Assistant will be the right-hand of the Managing Partner by providing a tailored assistance, facilitating their day-to-day activities, and adding value to client relationship management.
Responsibilities :
Proactive managing the calendars, incoming phone calls, outlook inbox and incoming mail process
Planning and organising internal and external meetings / lunches / conference calls
Completing the time sheets and managing the expenses
Assisting in procurement process
Planning and organising business travels and related itineraries
Monitoring of the trainings & related follow-up with Learning & Development department
Providing solution-oriented support involving a wide variety of duties that are critical to ensure smooth and seamless business processes (ordering tokens, liaise with IT team etc.)
Being Directors' delegate for systems / applications
Assisting during external meetings (preparation, taking minutes, follow-up)
Planning and organizing client events
Preparing PowerPoint presentations (client presentation, internal presentations, potentially proposals) by applying internal templates and guidelines
Assisting with the Client Relationship Management tool : reports, contacts, mailing / event list, opportunities
Train the new team members
THE CANDIDATE PROFILE :
Fluent in English. German and / or French would be considered an asset
A first experience including a proven track record working within a fast-paced corporate environment
Strong computer skills, especially in Outlook and MS-Office products including Word, Excel and PowerPoint
Exemplary organizational skills, with strong attention to detail and the ability to prioritize the workload and stress-resilient
A high standard of communication and writing skills
Ability to work independently as well as contributing to a team
THE CLIENT :
Our client is a multinational consulting company.
At the final stages of the recruitment process, some of our clients ask the successful candidate to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested. DO#
