We’re looking for a super organised self-starter to join the team as a Recruitment Coordinator to ensure our candidates have a positive interview experience from beginning to end.
You’ll be responsible for scheduling a volume of interviews on a weekly basis, as well as handling the coordination of assessment days, offer letter and contract creation and database management.
You’ll gain early exposure to our senior management teams and be encouraged to lead process improvement projects that will have a direct impact on our candidates and business, giving you plenty of internal visibility and recognition from day one.
You’ll be cool headed under pressure and your problem solving skills will flourish when situations don’t always go to plan! This is a great career step for a hands on, capable administrator looking for a new challenge in a fast growing team.
Primary Responsibilities :
Take ownership of and drive all aspects of recruitment process administration through pro-active communication and anticipation of candidate, interview and recruiter requirements
Schedule all phone and on-site interviews for your business area
Complex calendar management (often in different time zones)
Prompt follow up and communication with candidates from initial contact to start date
Enter and track candidate information in the recruitment database
Provide hiring managers and relevant parties with appropriate documentation pre and post interview
Process new hire documentation including offer letters and employment contracts
Work closely with HR to ensure new starter information is provided promptly and accurately
Manage candidate travel expenses and all administrative support functions for the team
Manage vendor contracts, purchase requisitions and track invoices
Participate in and lead on ad-hoc process improvement projects
A track record of working successfully within an administrative or scheduling role.
Experience managing multiple diaries, often in international time zones, for senior individuals.
Impeccable attention to detail and problem solving skills
Excellent written and verbal communication skills in English are necessary
Good working knowledge of MS Office applications (Word, Excel, Office)
2.1 Degree or above preferred
Administrative experience within Recruitment / HR would be advantageous.
Exposure to database management.
Ability to multitask, prioritise and complete a high volume of tasks and projects autonomously
Excellent judgment, discretion and sensitivity when dealing with high profile executives and confidential information.
Reacts with appropriate levels of urgency and tenacity to situations that require quick response or turnaround
Ability to make informed and timely decisions; understand when to take ownership of a decision and when to involve other parties
Thinks ahead and troubleshoots; removes obstacles before they become problems