Experienced Funds Domiciliation Officer / Corporate Secretary – h/f (Fixed term contract – 12 months)
BNP Paribas
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BNP Paribas Securities Services , a subsidiary of the BNP Paribas group, is one of Europe's leading providers of custody services for securities.

The Luxembourg branch plays a major part in its operations, offering clients high value-added services extending from custody to securities lending, fund administration, performance measurement and ratings, and bond issuance services.

To support its current growth, BNP Paribas Securities Services is looking for :

Experienced Funds Domiciliation Officer / Corporate Secretary h / f

Fixed term contract 12 months)

BNP Paribas Securities Services in Luxembourg acts as Domiciliary Agent for approximatively 250 Luxembourg investment funds and / or companies and is looking for a new Domiciliation Officer / Company Secretary who will join a team of 15 persons based in Luxembourg.

Responsibilities :

Act as a Domiciliation Officer / Corporate Secretary on a designated portfolio of regulated investment funds

Work closely with the client, third parties and other teams to support smooth day-to-day management and governance

Coordinate and organize meetings of board of directors / managers of investment funds / companies :

prepare agenda items, board packs, follow up of action points

ensure timetables are set and followed, that board packs are prepared and issued in a timely manner

attend Board meetings and write corresponding minutes

Coordinate and organize general meetings of shareholders of investment funds : preparation of convening notices, proxy forms, collection of proxies and drafting of minutes of meetings

Coordinate the signing of documents relating to the day to day operations of companies including circular resolutions

Assist and / or coordinate specific events such as incorporation, launch of new sub-funds,liquidations of sub-funds and or investment funds, restructurings

Liaise with the Luxembourg financial supervisor (the CSSF), notaries, lawyers and authorities

Accomplish formalities required under Luxembourg regulations in relation to the tasks performed

Handling of correspondence

Contribute to the onboarding of new clients

Your profile :

You have a sound understanding of the investment fundindustry and regulatory requirements

A minimum of a two year experience in the regulated fundindustry in Luxembourg is required

You are fluent in English (both written and spoken ). German or Italian is an asset

You possess team spirit, you are well organized,rigorous and have excellent interpersonal and communication skills

You are a quick learner

You are dynamic and proactive

  • You have good computer skills (MS-Office suite)
  • During the finalization of the recruitment process, thepreselected candidate will be asked to provide us an extract from his / hercriminal record dated less than 3 months (record N 3 for Luxembourg), accordingto the dispositions of the law from July 23 2016 concerning the criminalrecord.

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