Luxembourg, BE
il y a 9j
source : Monster

SENIOR CORPORATE SERVICES ADMINISTRATOR - LUXEMBOURG Maitland is a global advisory, administration and family office firm providing seamless legal, fiduciary, investment and fund administration services to private, corporate and institutional clients across multiple jurisdictions.

Our tailored solutions embrace complexity to deliver simplicity by combining our talent, one-firm approach and best-of-breed multi-

jurisdictional platforms. We are privately owned and fully independent with 18 offices in 13 jurisdictions, 1,400 employees and over $250 billion in assets under administration.

The Senior Corporate Services Administrator will work as part of a workgroup within Maitland’s corporate services team in Luxembourg and will deal with all aspects of administration of companies or other vehicles, participating in and / or financing the alternative asset classes of private equity, real estate, debt and infrastructure.

The position includes an element of external and internal client relationship management whereby the role holder will act as a central point of contact for assigned international clients, coordinating and delivering day-

to-day administration and financial services, identifying and anticipating possible problem areas, and offering suitable solutions.

  • Outline of main duties and responsibilities Administration : Manage relevant relationships with team members and senior management of group entities, where necessary;
  • Build positive relationships and add real value to the teams and entities from a governanceperspective; Managing a team of Corporate administrators and assigning tasks and responsibilities;
  • Coordination of standard corporate transactions (e.g. incorporations, financings, re-financings, dissolutions, etc.); Organization and preparation of director and shareholder meetings Preparation of standard board resolutions;
  • Preparation of standard shareholder resolutions; Preparation and maintenance of share registers and share certificates; Maintenance of the companies’ files;
  • Opening and maintenance of bank accounts; General administrative duties; Other ad hoc duties and projects as required. Relationship management : Liaising with clients, including the coordination of the day to day communication and service requests for an allocated portfolio of clients;
  • Working directly with existing and potential clients and providing analysis and interpretation of documents, regulations and procedures relating to our clients legal and fiscal opportunities;
  • Liaising with internal staff involved in servicing an allocated portfolio of clients and coordination of service deliverables;
  • Liaising with other external service providers, regulatory authorities; Client Service Managers and Key Account Managers;
  • Ensure that invoices are correctly issued, arrange for payment, and liaising where required with clients regarding unpaid bills.

    Participating in growing and marketing our business and evaluating our product compared to the market. Skills and experience required Experience : Have a minimum of 3-

    5 years’ recent experience in the administration of Luxembourg companies; Relevant experience in administration of private equity and real estate holding companies and special purpose vehicles.

  • Education : At least educated to Bac+3, or equivalent; A Legal degree. Skills : Proven experience in financial services, international law, tax or trust environment;
  • Demonstrate an understanding of both routine and complex transactions; Have the ability to work as a member of a team; Have the ability to communicate effectively with clients, service providers, authorities, and staff in a number of different jurisdictions;
  • Be highly organized with a systematic work method and good attention to detail; Have excellent relationship skills and an international outlook;
  • Have an ability to prioritize and plan a challenging workload and to stay calm under pressure; Contribute to team work ethos;
  • Strongly committed to succeed and grown in a challenging and fast-paced environment; High level of computer literacy with a good knowledge of MS Word, MS Outlook and MS Excel;
  • Fluent in English; knowledge of German or French would be considered as an advantage. Learning and development : You will receive training on a day to day basis by coaching and mentoring Personal development plan will be agreed on an annual basis Self-

    learning Attendance to internal training including webinars, workshops and workgroups as may be required Attendance at external seminars and training events as may be required Reporting structure The Senior Corporate Services Administrator will report to the Manager Corporate Services (Luxembourg) and ultimately to the Managing Director, Corporate Clients.

    Remuneration level Remuneration will be market related and commensurate with experience and seniority. In addition, the successful candidate will receive a competitive benefits package.

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