Arendt Services, which is part of Arendt & Medernach, the largest law firm in Luxembourg, is regulated by the Luxembourg supervisory authority (CSSF Commission de Surveillance du Secteur Financier) and operates under the status of Professional of Financial Sector ( PSF ).
Arendt Services offers a wide range of services, such as domiciliation, corporate secretarial and accounting services, fund services, directorship of companies, tax-compliance services and assistance in the winding-up of companies
Given the ongoing development of our firm, we are currently recruiting a dedicated :
Your role :
Under the supervision of the Facilities Manager and under the responsibility of the Finance Director, you will be in charge of the following :
Handling the needs for supplies and various materials, inventory management;
Ensuring and monitoring the good condition of the premises;
Dealing with the unexpected and impromptu requests that may be made;
Management of indoor and outdoor parking (visitor and supplier parking), elaboration of a monthly rotation list and daily management of the various requests;
Anticipating occasional material needs;
Maintaining and updating the space planning’ in collaboration with the managers of the other departments (organize the logistics for moving or adjusting workspaces for new arrivals, internal movements, etc.);
Organizing, if necessary, the intervention of external service providers ( installation of plexiglas);
Administrative and financial follow-up of the events (elaboration of estimates, negotiations, placing, receiving and controlling orders and follow-up on the invoices);
Developing and implementing procedures for managing the flow and inventory of materials (restocking, quarterly inventories) and supplies (office supplies, dishes, groceries, beverages) and ensuring the maintenance of materials;
Collaborating with different departments within the firm (common mission regarding the management of arrivals and departures of employees);
Handling various administrative tasks (moving, inventories, carrying loads, cleaning equipment, checkrooms, support on large events);
Replacing the courier in case of absence.
Your profile :
You have a minimum of 2 years of experience on a similar position;
You have good knowledge regarding logistics & security;
You are fluent in English and in French;
You are diligent, well-organized and work well under pressure;
You have good communication skills and can act proactively;
You are team-oriented work with confidentiality.
We offer :
An entrepreneurial working environment giving priority to team work;
A multicultural environment where we promote diversity, talent & ideas;
The ability to work and interact with a wide variety of specialists;
Internal trainings and career development.
If you are interested in this job opportunity, we are looking forward to receiving your application.
All applications will be treated confidentially.