Team Assistant
Hines
Luxembourg, LU
il y a 1m

Overview

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

Responsibilities

As a Team Assistant with Hines, you will support Directors with all administrative tasks. Responsibilities include but are not limited to :

Booking travel arrangements

Managing calendar

Organizing meetings / conferences

Producing expense reports

Coordinating documents for signature

Quality control of documents produced by different teams

Assistance in setting up excel and word templates for certain reports

Accumulate documents for coordination of review with outside counsel

Tracking the status of documents being circulated

Liaising with other country teams

Other office related matters : printing, filing, archiving

Interaction with Luxembourg Asset Management Team

Qualifications

Minimum Requirements include :

  • High school diploma or equivalent from an accredited institution
  • Two or more years in an administrative support role in a professional office environment
  • Advanced knowledge of Microsoft Office including Visio, Word, Powerpoint, Excel and Outlook
  • Strong communication and organization skills
  • Excellent communication skills with confident fluency in written and spoken French and English
  • Ability to work well managing multiple deadlines and managers
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