As a Sourcing and Contract Management Officer (internally referred to as (Associate) Officer Planning & Budgeting), you will be responsible for the design, negotiation, establishment, management and administration of contracts and vendor relationships within OPS, in the most efficient and flexible way, and in compliance with the relevant procedures, policies and following best practices.
You will also be responsible for ensuring effective horizontal and vertical communication within Ops and with other internal and external counterparts.
You will work in a diverse team under the direct supervision of the Head of OPS Resources Management Unit and work closely with other members of OPS and the Bank in relation to the procurement and management of services for OPS.
Internally, you will have frequent contact with Procurement and Purchasing division, Legal Services, and the Compliance Office.
Externally, you will maintain contacts with external suppliers and vendors, contract and vendor managers from other EU institutions.
o Prepare calls for tenders : from launch to signature of the contract.
o Contribute to the analysis and evaluation of bidders' proposals relating to the bid's requirements
o Advise OPS departments in identifying and translating business needs into requirements, sourcing models and contract terms whilst ensuring compliance with internal norms and procedures and striving for the best value for money
o Prepare or contribute to the preparation of contractual and tendering documents such as Requests for Proposals, Terms of Reference, Specifications, etc.
for the procurement of products and services, based on defined templates and in line with the Bank's rules and guidelines on procurement
o Liaise closely with the OPS departments, the Procurement Division, Compliance Office, Legal and other services of the Bank throughout the contract life cycle (pre-
award, award and post award phases) to ensure their timely intervention and delivery of required inputs
o Apply efficient communication in managing good relationships with all internal and external stakeholders
o Apply continuous and conscious risk management with a view to understanding, identifying, assessing and addressing risks in all the phases of the contract cycle
o Collect and analyse and data to prepare statistical reports.