Office Administrator
Falkerin S.à r.l.
Strassen, Luxembourg
il y a 14h

Responsibilities :

  • Provide Administrative / PA support to the Senior Members of the Management
  • Liaise with facility management vendors, including cleaning, catering and security services
  • General Office Support including administration and oversight of suppliers, filing and archiving
  • Responsible for shredder maintenance, ordering and arranging printer toners
  • In charge of answering phone calls, responding to emails and preparing documents
  • Support Management in planning in-house or off-site activities, events, parties, celebrations and conferences
  • Greet visitors and direct them to the appropriate offices
  • Administration and overview of car leases
  • Liaison with Payroll Operator
  • Collection of staff Tax Cards
  • Administration of Cheque Repas
  • Administering the on boarding of new staff
  • Provide assistance to HR re staff benefits for new staff (Health / Life Insurance, pension etc.).
  • Regular Update of the the Employee Handbook
  • Coordinate with IT Department on all office equipment
  • Requirements :

  • Proven experience as an Office manager, Front office manager or Administrative Assistant
  • At least High School degree. Additional qualification as an Administrative assistant or Secretary will be a plus
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Excellent written and verbal communication skills both in French and English
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Customer-service oriented
  • Able to complete complex administrative tasks with minimal supervision
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