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Provide Administrative / PA support to the Senior Members of the Management
Liaise with facility management vendors, including cleaning, catering and security services
General Office Support including administration and oversight of suppliers, filing and archiving
Responsible for shredder maintenance, ordering and arranging printer toners
In charge of answering phone calls, responding to emails and preparing documents
Support Management in planning in-house or off-site activities, events, parties, celebrations and conferences
Greet visitors and direct them to the appropriate offices
Administration and overview of car leases
Liaison with Payroll Operator
Collection of staff Tax Cards
Administration of Cheque Repas
Administering the on boarding of new staff
Provide assistance to HR re staff benefits for new staff (Health / Life Insurance, pension etc.).
Regular Update of the the Employee Handbook
Coordinate with IT Department on all office equipment
Proven experience as an Office manager, Front office manager or Administrative Assistant
At least High School degree. Additional qualification as an Administrative assistant or Secretary will be a plus
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Excellent written and verbal communication skills both in French and English
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Customer-service oriented
Able to complete complex administrative tasks with minimal supervision
Responsibilities :
Requirements :
