Willing to work within a European Institution?
Then you might be interested in the following offer. We are currently looking for a :
Senior Administrative Assistant (M / F)
Your role :
The Senior Administrative Assistant will provide comprehensive secretarial / administrative support to the Head of Division and other colleagues in the team with the objective of contributing to the efficiency and performance of the team’s overall activity.
The Senior Administrative Assistant reports to the Head of Division.
Your tasks :
To provide administrative and secretarial assistance in the preparation of notes, briefings, presentations and other relevant documents in accordance to the standard of presentation for the different types of notes;
To manage the process of distribution of Management Committee and Board of Directors notes and to follow the different deadlines with the authors of the notes;
To coordinate the team’s calendar of events, to participate in Management Committee and Board of Directors meetings and to take notes in division meetings;
To collect division input for internal meetings, to assist on internal budget matters and to liaise with the Bank’s central administrative functions when needed;
To follow-up of key deadlines for the Division’s activities (notes, briefings, reporting, etc);
To manage the updating of databases by planning and maintaining the electronic archives;
To assist in the preparation and planning for various events (e.g. organising meetings, presentations, seminars, conferences, travel);
To manage telephone coverage, mail / document distribution, diary scheduling;
To prepare letters and other documents and to organise appropriate approvals and signatures;
To finalise, distribute and file documents and reports;
To cooperate with the other Administrative Assistants and members of the Department;
To contribute to a good working atmosphere within the division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives.
Your profile :
You obtained a secondary level education, ideally complemented with a 2-year certification in Secretarial Studies or Business Administration ;
You acquired at least 3 years of secretarial experience ;
You speak fluently English (C1) and you have a good command of French (at least B2) ;
You have a good knowledge of the EIB's organisation and administrative procedures, in particular producing Notes for the Management Committee
You have an excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint);
You acquired knowledge and experience in the use of electronic filing systems;
Your experience includes budgeting, cost calculations and associated processes;
You are immediatly available for a 1-year-contract.
Interested? Feeling like this experience could be a good opportunity for you right now?
Then please apply through the appropriate link and we will get back to you if your profile matches the requirements : -)