Westpole - Administrative Assistant
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source : ictjob.lu

Administrative Assistant within the Information and Records Management Team Are you passionate by the EU environment and / or IT solutions ?

Then we might have the perfect job for you ! Our International Organization (IO) department is looking for an Administrative Assistant for the European Investment Fund in Luxembourg.

International Organization (IO) is a consultancy department, focused on EU institutions (Parliament, DGS, Council, etc.), and is part of Westpole Benelux The European Investment Fund is a specialist provider of risk finance to benefit small and medium-sized enterprises (SME) across Europe and is a part of the EIB Group.

Responsibilities Overall : Provide administrative support with the objective of contributing to the efficiency and performance of the Team's overall activities.

  • In particular, the tasks will consist in : Assisting in the management of information resources subscribed by EIF, which encompasses : the purchase / or subscription renewal of databases, books and newspapers;
  • the assistance to internal requesters; the management of the subscribers lists; the communication with external service providers;
  • the update of different administrative files; Supporting the Helpdesk team with regards to any administrative tasks related to the specific IT systems in use (e.

    g. creation of user accounts); Providing secretarial and administrative support throughout day-to-day activity (e.g. proofreading of documents, electronic and physical filing of documents).

    Supporting the Records Management team with regards to archiving requests and information retrieval. Supporting the management in the invoice follow-up.

  • Qualifications Certificate / Diploma in the administrative / secretarial field; Good knowledge of standard office tools, particularly Word, Excel, PowerPoint and Outlook;
  • Excellent knowledge of written and spoken English; Competencies Very good organisational skills and ability to prioritise;
  • Excellent team spirit and positive, "can-do" attitude; Highly developed sense of responsibility; Ability to work under tight deadlines;
  • Ability to work reliably and accurately; Good oral and written communication skills We offer Real career opportunities for someone who wants to be at the heart of European economic moves of our times, within a constantly growing dynamic company with a well-established international track record.

    A competitive salary package (including meal vouchers, insurances etc.). A challenging mission in a renowned European institution Interested in joining our team?

    Send us your resume via the button below!!

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