Private Capital Domiciliation Officer / Company Secretary
BNP Paribas
Luxembourg, LU
il y a 6j

BNP Paribas Securities Services

The Luxembourg branch plays a major part in its operations, offering clients high value-added services extending from custody to securities lending, fund administration, performance measurement and ratings, and bond issuance services.

To support its current growth, BNP Paribas Securities Services is looking for :

BNP Paribas Securities Services inLuxembourg acts as Domiciliary Agent for approximatively 250 Luxembourginvestment funds and / or companies and is looking for a new DomiciliationOfficer / Company Secretary who will join a team of 15 persons based in Luxembourg.

Responsibilities :

  • Act as a Domiciliation Officer / Company Secretaryon a designated portfolio of Private Capital Funds / Companies;
  • Work closely with the client, third parties andother teams to support smooth day-to-day management and governance;
  • Coordinate and organize meetings of board ofdirectors / managers of investment funds / companies :

  • prepare agenda items, board packs, follow up ofaction points;
  • ensure timetables are set and followed, that boardpacks are prepared and issued in a timely manner;
  • attend Board meetings and write correspondingminutes;
  • Coordinate and organize general meetings ofshareholders of investment funds / companies : preparation of convening notices,proxies, collection of proxies and drafting of minutes of meetings;
  • Coordinate the signing of documents relating tothe day to day operations of companies including circular resolutions;
  • Participate and / or coordinate specific events suchas incorporation, launch of new sub-funds, liquidations of sub-funds and or investment funds / companies,restructurings;
  • Maintain statutory registers of shares;
  • Liaise with notaries, lawyers and authorities;
  • Accomplish formalities required under Luxembourgregulations in relation to the tasks performed;
  • Handling of correspondence;
  • Using document management system to support clientneeds;
  • Contribute to the onboarding of new clients;
  • You are familiar with Investment Funds / Companies;
  • You are fluent in English (both written and spoken);
  • You possess team spirit, you are well organized, rigorous and have excellent interpersonal and communication skills;
  • You are dynamic and proactive;
  • You have good computer skills (MS-Office suite).

    Dans le cadre de la finalisation du processus de recrutement, il sera demandé au candidat présélectionné un extrait de casier judiciaire datant de moins de 3 mois (bulletin n 3 pour le Grand-

    Duché de Luxembourg), conformément aux dispositions de la loi du 23 juillet 2016 relative au casier judiciaire, compte tenu du domaine d’activité de notre établissement.

    OPERATION PROCESSING Education Level Other Degrees / Certifications / Vocational, Technical or Professional Qualifications Experience Level At least 1 year Behavioural Competencies Transversal Competencies

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