Administrative Manager
Xpertize
Luxembourg
il y a 6j

Your tasks will be among the following :

  • Managing the incoming and outgoing correspondence;
  • Answering the phone and redirecting calls accordingly;
  • Preparing documentations for meetings (translation and general communications);
  • Drafting minutes for internal and external meetings;
  • Organizing international weekly video conferences ;
  • Managing the full organization of business and personal travels for the Chairman, members of the office and visitors;
  • Maintaining in order and updated all the legal documentation and correspondence in the proper archives;
  • Being in contact with suppliers, contractors, third parties for all the properties;
  • Assisting the Administrative Director on marketing events and general promotional activities;
  • Insuring office management.
  • Profil

  • You are experienced in a similar role (5 years), ideally in a family office or in an international company;
  • You are fluent in Russian, English and French. German will be a strong asset;
  • You hold a University Degree in Administration;
  • You are able to work independently and in an international environment;
  • You are flexible, stress resistant and rigorous;
  • Discretion and confidentiality are essential attributes.
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