Office Manager
Michael Page Luxembourg
Strassen, LU
il y a 1j
source : Monster

Provide reception support to our office in Luxembourg.

Client Details

Our client is a leading global private investment firm. Our client manages a family of funds including private equity, venture capital and public equity and debt investing.

Description

  • Meeting and greeting clients / visitors
  • Answering telephone calls and redirecting them as requested. Taking clear and concise messages
  • Booking meeting rooms for clients and internal meetings. Working with office assistant to ensure meeting rooms are clean and tidy in preparation of meetings
  • Co-ordinating visitors and ensuring they have an office, phone, etc
  • Handling overflow telephone calls for Assistants
  • Photocopying and faxing on an ad hoc basis
  • Booking ad hoc cars for clients / visitors
  • Collecting, dispatching and sending out mail
  • Ordering, maintaining and checking stock of supplies
  • Sending invoices to accounts payable for processing; checking payment status of invoices
  • Liaising with various vendors
  • Collaborating with IT department located in London on technical and IT issues
  • Collecting signatures and executed documents
  • Dispatching and coordinating payment of invoices
  • Profile

    The individual we are looking for will be highly organised, enjoy working on their own initiative and dealing with high profile individuals.

    They will enjoy working in a dynamic environment and taking extra responsibility as the role develops. They will have excellent communication skills and be highly responsive to requests from internal and external sources.

    Job Offer

    Salary level negotiable based on experience

    Discretionary annual bonus

    Health Insurance and Pension Plan

    Parking Space

    Flexible approach of work (opening hours to )

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