Operational Assistant (m/w)
Hesperange, LU
il y a 1j
source : Monster

Manpower is recruiting for one of its clients in Luxembourg, a European Institution : Operational Assistant (M / W)

Your tasks :

  • Ensuring scanning, filing and data management of electronic and hard copy files, documents, data and other information;
  • Ensuring an efficient back-up for the members of the team;
  • Establishing, organising and maintaining the filing systems for easy access and retrieval of information;
  • Contribute to the preparation of various documents, such as : contractual and tendering documents, and documentation related to internal treasury and transaction operations;
  • Ensuringthat payment instructions are sent timely to the banks and booked in the accounting system;
  • Verification of invoices (check eligibility of costs and compliance with contractual terms);
  • Assisting the team in meeting deadlines, preparing and implementing procedures;
  • Assisting external auditors when needed;
  • Monitoring any exceptions to authorized signatures;
  • Keeping internal clients informed of the status of their requests;
  • Taking part to specific projects of the Unit when needed.
  • Your profile :

  • Certified secondary-level education with further studies in a relevant field.
  • 1-3 years’ experiencein a similar position
  • Strong IT skills (standard Office tools).Knowledge of Business Objects and databases will be considered as an advantage
  • Excellent knowledge of English and French, both in writing and speaking. Knowledge of another Europeanlanguage would be an advantage.
  • Ability to prioritize and to work with tight deadlines.
  • Having excellent interpersonal skills, you can work independently as well as within a team.
  • You are rigorous with attention to detail, with sense of initiative and problem-solving approach.
  • Interested in joining a European Institution? Please apply on line.Your application will be treated with the strictest confidentiality.

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