Junior administrative assistant - HR services (M/F)
SOFITEX
Luxembourg, LU
il y a 3j

Company

Sofitex Talent Recruitment

Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI.

Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European Institution located in Luxembourg Kirchberg, SOFITEX TALENT is currently looking for a

JUNIOR ADMINISTRATIVE ASSISTANT - HR SERVICES

Your tasks :

The Junior Administrative Assistant reports to the Head of Unit Resource Management and works in close collaboration with the team’s Assistants and HR Officers.

Under the guidance of more experienced colleagues, s / he will provide administrative assistance in order to support the Unit’s deliverables and processes and will focus on the following activities :

  • In the context of the organisation’s recruitment process, s / he will prepare relevant documents for the HR Officers, administer technical tests etc.
  • Provide logistical support : booking meeting rooms, ensuring refreshments and requesting relevant security accesses for outside visitors;
  • Escort candidates on the day of in-house interviews;
  • Prepare reimbursement related candidate expenses;
  • Administer invoices for temporary workers;
  • Ensure timely archiving (both physical and electronic) for the Unit;
  • Set-up and organise internal meetings / presentations for the Unit as appropriate :
  • Provide additional support / back-up of team assistants as and when required.
  • Your profile : Qualification

    Qualification

  • Certified secondary-level education. Certificate / Diploma of complementary studies (1 year or more) (e.g. secretarial studies, etc.
  • would be an advantage;
  • Initial professional experience in the HR / legal / administrative support domain would be a plus;
  • Good knowledge of standard computer tools and MS Office tools;
  • Excellent written and spoken English.
  • Competencies

  • Strong sense of discretion and high commitment to confidentiality;
  • Flexibility and capacity to adapt to an environment of constant change;
  • Good interpersonal and communications skills paired with a strong sense of customer orientation;
  • Attention to detail and ability for multi-tasking;
  • Strong team spirit.
  • This is a great opportunity for a junior HR profile, to start in mid-July, with a first 2-month contract that will be extended to 1 year afterwards

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