Legal Administrative Assistant / English and Italian speaker (m/w)

Manpower

Luxembourg, LU

il y a 6j

source : Monster

Manpower is recruiting for one of its clients in Luxembourg, a European Institution : Legal Administrative Assistant

English and Italian speaker (m / w) You will report to the Head of Division and will work with all Division members (lawyers and assistants), other Directorates and interface with external contacts to support the Division's operations.Accountabilities

Assist in the accurate preparation of original legal documents and in the finalization / administration of contractual documentation (such as finance contracts, guarantee agreements and contractual modifications)

Assist and ensure follow-up of all procedures both before and after signature of legal documents ( prepare and circulate legal contributions to internal decision-making documents, prepare and distribute contractual documents, ensure due circulation of documents both inside and outside the organization, handle notification of signatures, ensure electronic and paper archiving, store documents using the electronic document management system.

Carry out general secretarial duties and administrative tasks, including telephone coverage, mail / document control and distribution, filing, organization of meetings, managing calendars

Prepare and follow-up purchase requests for consultancy and take care of administrative aspects in relation to in-house and external consultants

Prepare draft correspondence on various topics for the Division, including notes, reports, presentations

Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents

Make suggestions to improve key records management processes in the Division and the Department

Qualifications

Certified secondary-level education and secretarial training

At least 3 years of relevantas secretary / administrative assistant in a law firm, corporate legal function, or any other legal environment.

Good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware ( printing, scanning equipment);

familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is required

Excellent knowledge of English (oral and written) and a good knowledge of Italian

Interested in joining a European Institution? Please apply online.Your application will be treated with the strictest confidentiality.

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