Senior Company Secretary
Standard Life Aberdeen
Luxembourg
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Job Description

Senior Company Secretary

Standard Life Aberdeen plc is one of the world’s largest investment companies, and we are built on a long standing culture of caring about the future and making a positive impact.

Together we invest for a better future. We do it to make a difference to the lives of our clients and customers, our employees, society and our shareholders.

Our strategy is to build a vibrant and value-creating purpose-led organisation, with the current and future needs of our stakeholders at the heart of all we do.

The ASI Company Secretarial Team provides a comprehensive and global company secretarial and governance service to the Aberdeen Standard Investments business (the asset management business of the Standard Life Aberdeen Group (SLA Group)).

Aberdeen Standard Investments Luxembourg S.A (our Luxembourg Management Company) is one of the top 5 Management Companies in Luxembourg by assets under management and holds an important status in the SLA Group by providing management company services to both UCITS and AIFs in Luxembourg and across Europe.

This is an opportunity for an experienced governance professional to join a small team of Company Secretarial professionals in the ASI Company Secretarial Team based in the Luxembourg office of Aberdeen Standard Investments.

  • The Luxembourg Company Secretarial team is composed of two Company Secretaries providing company secretarial services to both UCITS and the Luxembourg Management Company and two Company Secretaries providing company secretarial services to the AIFs domiciled in Luxembourg and across Europe.
  • The open position is based either in Luxembourg or in the United Kingdom and will report into the Head of Luxembourg Company Secretariat.

    To succeed in this challenging role, self-motivated, independent and well-organised with excellent interpersonal and communication skills and enjoy working in a dynamic and busy team environment.

    If based in the United Kingdom, then travel will be required to Luxembourg on a periodic basis.

    Responsibilities

    Acting as Company Secretary to the Management Company and its committees and the Executive Committee you will take full ownership and play a key role in ensuring that the Management Company meets its corporate governance requirements including :

  • Setting and preparing agendas for Board and committee meetings of the Management Company and the Executive Committee ;
  • collating board / committee packs, ensuring follow-up on action points and communication of decisions to relevant stakeholders;
  • proactively monitoring of topics on the corporate calendar; preparing and reviewing agenda papers and working directly with presenters to ensure appropriate content of materials

  • Taking detailed minutes of live Board and Committee meetings, drafting resolutions and lodging required filings; ensuring all corporate books and records of the Management Company and its subsidiaries are maintained and accurate;
  • Support Board members and provide professional advice and guidance on corporate governance, keeping abreast of key changes to best practice corporate governance specifically in respect of Luxembourg based entities
  • Providing company secretarial support for affiliated entities as required;
  • Ensure that governance arrangements are sound, in line with local governance standards and SLA Group policies;
  • Handling general queries in relation to the Management Company and the Executive Committee;
  • Developing, implementing and overseeing procedures to promote and sustain good corporate governance;
  • Acting as annual leave cover for the Company Secretary of the SICAV Boards and their Committees.
  • Skills and Experience

  • University degree in Business Administration, Law or similar;
  • Governance professional qualified company secretary would be an advantage;
  • Around five years relevant experience in the financial services industry;
  • A sound understanding of the Luxembourg fund industry and knowledge of legal and regulatory obligations of Luxembourg based entities and responsibilities of directors
  • Experience in the company secretarial duties of Chapter 15 Management Companies and Alternative Investment Fund Managers;
  • Ability to work with autonomy within a dynamic and very busy team environment;
  • Experience with building rapport and maintaining relationships with senior external and internal board directors and key people at all levels across the business;
  • Excellent level in English (spoken and written) and strong minute taking experience in English;
  • Excellent team player;
  • Strong communication and interpersonal skills, both verbal and written;
  • Highly organised, high attention to detail, able to prioritise and to deliver within strict deadlines;. and
  • Competent computer skills, MS Office and experience of statutory register software.
  • Communication skills

  • Trust and Integrity
  • Attention to detail
  • Uses technical knowledge to inform
  • Impact and Influence
  • Planning and Prioritisation
  • Stakeholder management
  • Client / Customer Focus
  • Understanding of Standard Life Aberdeen and its businesses with a particular focus on the ASI Luxembourg business
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