Senior Administrator, Company Secretarial
Northern Trust
Luxembourg
il y a 4j
source : eFinancialCareers

Senior Administrator, Company Secretarial

Role

To ensure that clients are provided with an efficient service in accordance with Company and Departmental procedures

Reports to -Company Secretarial Team lead

Responsibilities :

  • Manage the statutory requirements of a portfolio of Luxembourg (and other jurisdictions), listed and unlisted, with supervision
  • Manage and mitigate risk, within the day to day activities and escalate as appropriate
  • Maintain statutory books and regulatory filings for the assigned portfolio of clients
  • Organise, prepare agendas for and attend client board / investor / committee meetings
  • Produce minutes, action points and follow up for clients within agreed deadlines
  • Review of corporate documentation for the portfolio of clients (articles, agreements, prospectus, financial statements, service level agreements etc.
  • from a corporate secretarial perspective

  • Liaise with internal and external parties as needed (i.e. client, regulators, lawyers, notaries, embassies, client relationship delivery managers, operational teams etc.)
  • Attend on-boarding / client service review meetings (as necessary)
  • Ad hoc tasks as requested
  • Requirements (Qualifications And Knowledge / Skills / Competencies)

  • University qualification
  • A minimum of five years of experience in a corporate environment
  • Fluent in English - French and / or German advantageous
  • Experience of Microsoft Outlook and Office
  • Knowledge of Diligent Boardbooks or any other board packaging software would be an advantage
  • Exposure to various types of investment vehicles including, but not limited to, SICARs, SCAs, SICAVs, FCPs and Management Companies
  • Experience with client facing situations and familiarity with the Luxembourg legal environment
  • Experience attending large board meetings and taking minutes with tight timelines
  • Any experience attending board meetings and taking minutes would be an advantage
  • Strong written communication skills
  • Attention to detail and accuracy
  • Organisational skills with the ability to prioritise and escalate potential risks
  • Ability to work in a team and with external parties
  • Ability to travel (if needed)
  • Ability to work autonomously in large part
  • Interest in developing knowledge and skills
  • About Northern Trust

    For more than a century, Northern Trust has worked hard building our legacy of outstanding service, expertise and integrity.

    From a Chicago-based bank founded in 1889, we now have more than 20 international locations and 18,500 employees globally.

    We serve the world's most-sophisticated clients - from sovereign wealth funds and the wealthiest individuals and families, to the most-

    successful hedge funds and corporate brands.

    We burnished our reputation as a global leader delivering innovative investment management, asset and fund administration, fiduciary and banking solutions enabled by sophisticated, leading technology.

    And through it all, we continually laid a solid, forward-looking foundation on which future generations can continue growing and achieving greater.

    Northern Trust proudly cultivates a diverse workforce, to serve our diverse client base. We strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company.

    We encourage applications from the best regardless of ethnicity, gender, gender identity, age, nationality, disability, sexual orientation, education, socio-

    economic background, parental and caring status, or religion.

    As of September 30, 2018, Northern Trust Corporation had :

    $10.8 trillion in assets under custody / administration

    $8.2 trillion in assets under custody

    $1.2 trillion in assets under management

    $132 billion in banking assets

    As Northern Trust is a financial organisation; all new employees will be required to undergo a criminal record check.

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