Your mission is to closely work together with the Partner in charge to provide administrative support on a one-to-one basis.
You will serve as a primary support and act as a key liaison with the lawyers of the team. The position is an excellent opportunity to be part of a high-
functioning law firm evolving in a multicultural environment. Able to quickly understand the organization aims and your supervisor’s role, your natural qualities to interact with many actors and solve issues are essential.
Your role :
Coordinate the Partner’s agenda to make the best use of the time and keep it up-to-date;
Manage phone calls, enquiries and handling them when appropriate;
Organise various meetings, ensure that venues are booked and that files for distribution are prepared in time;
Coordinate travel arrangements;
Manage timekeeping and expense reports;
Draft emails, format and modify letters;
Liaise with internal and external contact persons and service providers;
Review, file and request the approval of invoices;
Perform various secretarial tasks (arranging files, mail, emails, faxes, DHL, printing, etc.).
Your profile :
You have a degree in managerial assistance from a higher education establishment;
You have at least 2 years of proven professional experience as an administrative or personal assistant in an international and multilingual environment;
You are fluent in both written and spoken French and English;
You are highly organised, has active listening skills and are able to handle confidential information with discretion;
You have a service-oriented mindset and multitasks efficiently;
You are able to work autonomously;
You have excellent social and communication skills;
You are IT literate (Word, Excel, Powerpoint, Outlook).
We offer :
An entrepreneurial working environment giving priority to team work;
A challenging role within a renowned organisation;
A multicultural environment where we promote diversity, talent & ideas;
The ability to work and interact with a wide variety of specialists;
Internal trainings and career development.