Personal Assistant (M/F)
Arendt & Medernach
Luxembourg
il y a 4j

Your mission is to closely work together with the Partner in charge to provide administrative support on a one-to-one basis.

You will serve as a primary support and act as a key liaison with the lawyers of the team. The position is an excellent opportunity to be part of a high-

functioning law firm evolving in a multicultural environment. Able to quickly understand the organization aims and your supervisor’s role, your natural qualities to interact with many actors and solve issues are essential.

Your role :

  • Coordinate the Partner’s agenda to make the best use of the time and keep it up-to-date;
  • Manage phone calls, enquiries and handling them when appropriate;
  • Organise various meetings, ensure that venues are booked and that files for distribution are prepared in time;
  • Coordinate travel arrangements;
  • Manage timekeeping and expense reports;
  • Draft emails, format and modify letters;
  • Liaise with internal and external contact persons and service providers;
  • Review, file and request the approval of invoices;
  • Perform various secretarial tasks (arranging files, mail, emails, faxes, DHL, printing, etc.).
  • Your profile :

  • You have a degree in managerial assistance from a higher education establishment;
  • You have at least 2 years of proven professional experience as an administrative or personal assistant in an international and multilingual environment;
  • You are fluent in both written and spoken French and English;
  • You are highly organised, has active listening skills and are able to handle confidential information with discretion;
  • You have a service-oriented mindset and multitasks efficiently;
  • You are able to work autonomously;
  • You have excellent social and communication skills;
  • You are IT literate (Word, Excel, Powerpoint, Outlook).
  • We offer :

  • An entrepreneurial working environment giving priority to team work;
  • A challenging role within a renowned organisation;
  • A multicultural environment where we promote diversity, talent & ideas;
  • The ability to work and interact with a wide variety of specialists;
  • Internal trainings and career development.
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