Trilingual Lawyer Assistant (GER/EN/FR) (M/F)
Arendt & Medernach
Luxembourg
il y a 17h

Your role :

  • Managing the time schedules of a Partner / experienced Lawyers. Monitoring calendars to ensure that deadlines are met;
  • Assisting and coordinating of all administrative tasks related to one portfolio. Maintaining and monitoring the entire life cycle of a client file from opening until closing.
  • Supporting the person in charge of the file to coordinate the value chain;
  • Ensuring that the allocated portfolio is in compliance with the firm’s rules and standards, such as the KYC process for example;
  • Recording the files parameters and data correctly enabling invoices to be issued timely, if necessary taking action to ensure that deadlines are met;
  • Updating CRM database precisely on a regular basis;
  • Preparing / finalising and formatting legal documents upon given instruction. Filing of documents in compliance with the applicable conventions in the dedicated software;
  • Scheduling meetings, setting up conference calls across multiple times zones, organising internal and external events / meetings, venue organisation and preparation of required documents.
  • Taking meeting notes if applicable;
  • Taking phone messages, mail services and office correspondence, general copying, filing, scanning;
  • Booking business travel arrangements.
  • Your profile :

  • You have a Bachelor Degree in Office Manager or Business Administration;
  • You have a service-oriented mind-set with the necessary eye for detail and problem solving skills;
  • You have excellent time management skills, ability to multi-task and prioritise work;
  • You have ideally at least 2 years of proven professional experience as an administrative assistant in an international and fast paced environment;
  • You are fluent in both written and spoken German (native speaker level) and English with a very good command of French;
  • You are highly proficient in MS Office;
  • You are able to work autonomously and as a team player;
  • You are able to handle confidential information with discretion.
  • We offer :

  • An entrepreneurial working environment giving priority to team work;
  • A challenging role within a renowned organisation;
  • A multicultural environment where we promote diversity, talent & ideas;
  • The ability to work and interact with a wide variety of specialists;
  • Internal trainings and career development.
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