Trilingual Lawyer Assistant (GER/EN/FR) (M/F)

Arendt & Medernach

Luxembourg

il y a 1j

Your role :

Managing the time schedules of a Partner / experienced Lawyers. Monitoring calendars to ensure that deadlines are met;

Assisting and coordinating of all administrative tasks related to one portfolio. Maintaining and monitoring the entire life cycle of a client file from opening until closing.

Supporting the person in charge of the file to coordinate the value chain;

Ensuring that the allocated portfolio is in compliance with the firm’s rules and standards, such as the KYC process for example;

Recording the files parameters and data correctly enabling invoices to be issued timely, if necessary taking action to ensure that deadlines are met;

Updating CRM database precisely on a regular basis;

Preparing / finalising and formatting legal documents upon given instruction. Filing of documents in compliance with the applicable conventions in the dedicated software;

Scheduling meetings, setting up conference calls across multiple times zones, organising internal and external events / meetings, venue organisation and preparation of required documents.

Taking meeting notes if applicable;

Taking phone messages, mail services and office correspondence, general copying, filing, scanning;

Booking business travel arrangements.

Your profile :

You have a Bachelor Degree in Office Manager or Business Administration;

You have a service-oriented mind-set with the necessary eye for detail and problem solving skills;

You have excellent time management skills, ability to multi-task and prioritise work;

You have ideally at least 2 years of proven professional experience as an administrative assistant in an international and fast paced environment;

You are fluent in both written and spoken German (native speaker level) and English with a very good command of French;

You are highly proficient in MS Office;

You are able to work autonomously and as a team player;

You are able to handle confidential information with discretion.

We offer :

An entrepreneurial working environment giving priority to team work;

A challenging role within a renowned organisation;

A multicultural environment where we promote diversity, talent & ideas;

The ability to work and interact with a wide variety of specialists;

Internal trainings and career development.

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