CoSec Assistant/Office Manager-PA for a Global Asset Manager
Sperling & Star Sàrl
Luxembourg, LU
il y a 2j
source : Monster

We are representing a Top-Tier Global Asset Manager, specialised in acquisitions within Alternative Investments worldwide.

They are present in over 11 countries globally. Their dynamic Luxembourg office has made necessary to hire a professional who would focus in Corporate Secretarial activities, as well as Office Management / PA tasks entailing projects that involve Luxembourg and an international outreach, working closely to top management of the Firm.

This is an outstanding opportunity for a very much organized and structured professional aiming at being involved in a diverse range of tasks and activities and at constantly contributing to the success of the Firm’s functioning in Luxembourg.

  • Accountabilities of the Role : Managing the schedules of Senior Management of the entity, including meetings and travel arrangements;
  • Assisting with the process of the preparation, reviewing and finalisation of board papers; Coordinating and generally assist the Company Secretary in all aspects ahead of board and management meetings;
  • Assisting the Head of Compliance with managing and maintaining the statutory registers; Assisting with scheduling training sessions;
  • Arranging signatures on documents and returning them to the correct parties; Arranging events as required; IT support (PowerPoint, Excel, Adobe) with preparation of presentations, etc.

  • Expenses reports; Managing the office, including ordering stationery, dealing with correspondence, liaising with office suppliers;
  • Coordinate maintenance of office equipment; Other administrative tasks : payments, review of documentation, invoicing, preparing minutes of the board and management meetings.

  • Profile At least 3 years of professional qualifying experience in role supporting senior management; Very much organized professional with a structured mind-set accurate and with high standards of time management;
  • Good analytical and communication skills, with a Can Do Attitude; Languages : Fluent English is essential, plus Fluent French or German.

    Other European languages would be an asset; Pro-active, hard-working and positive mind-set.

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