Senior Administrator - Onboarding Management
Luxembourg, Luxembourg
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Senior Administrator - Onboarding Management

Job description

Your main responsibilities :

Assist the team in the following areas :

  • Initiation, co-ordination and completion of new business take on, including ensuring compliance with SANNE’s internal policies and procedures, and local legal and regulatory requirements
  • Undertake customer Know-Your-Customer and ensure KYC module in the data management tool has been completed
  • Identify risks arising from new Customer take-on or non-standard client requirements as well as minor and material changes to SANNE’s standard terms and conditions, and co-ordinate the escalation process to the relevant Business Acceptance Meeting / Risk Escalation Forum for consideration
  • Drafting SANNE engagement documentation
  • Providing assistance to the administrative and accounting teams regarding the implementation of entity and customer specific procedures
  • Reviewing and negotiating transaction documentation on behalf of Sanne, and Sanne-controlled entities, to ensure their commercial agreeability, operational achievability and legal and regulatory compliance.
  • This process will include direct discussion with (amongst others) the client, external counsel and SANNE’s Legal team

  • Processing ah-hoc requests from the administrative and accounting teams, concerning exceptional items, unfamiliar transactions, and interpretation of transaction documentation
  • Work closely with internal teams to ensure client demands are met during the take on process
  • Day-to-day interaction with notaries, external legal counsels, banks, auditors, tax advisors and any intermediaries as required in order to facilitate the establishment of structures in accordance with pre-agreed client timelines
  • General Tasks

  • Provide a highly responsive and quality service to clients
  • Build up client contact and managing on-boarding transactions into the business
  • Regular liaison with all manner of intermediaries
  • Conduct independent research so as to keep up to date with recent developments in the legal and regulatory landscape
  • Managing the client take on process, including Know-Your-Customer
  • Escalation of high risk findings and informing the BAU team on unfamiliar or exceptional matters
  • Updating the internal tasks and risk management tool to ensure that Customer Specific Procedures are followed
  • Your profile :

  • A Business, Legal or Finance degree
  • Minimum of 2 years of working experience in the financial industry, structured finance, corporate or fund administration;
  • Excellent communication and organisational skills;
  • Self-motivated with strong independent research skills and strong project management skills
  • Able to think and act clearly and coherently under pressure.
  • An innovative, modern business environment
  • Highly motivated experienced team
  • Growth & development opportunities
  • What you can expect :

  • An innovative, modern business environment
  • Highly motivated experienced team
  • Growth & development opportunities
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