Facilities Assistant (m/f)
Clifford Chance
Strassen, LU
il y a 9h
source : Monster

Clifford Chance is one of the world's leading law firms and the Luxembourg office is one of the leading players in the Luxembourg legal services market at the forefront of legal and regulatory development and involved in many of the most important transactions in Luxembourg.

Alongside world-class legal careers, Clifford Chance offers excellent opportunities in support functions that underpin its business operations.

By joining us as Business Professional, you will help us to innovate the way we deliver our services and enable us to run a successful, multinational business.

Our multicultural and dedicated Facilities team composed of 5 members is looking to recruit a motivated :

Facilities Assistant (M / F) 15-month fixed-term contract / full time - Luxembourg

What you will be responsible for

As a versatile Facilities Assistant, the role will consist of performing varied activities related to the planning and day-to-day operations in relation to the building and local premises.

What you will do

Under the supervision of the Operations Manager, you will be responsible for :

  • Performing regular maintenance and minor building repairs on a daily basis (lighting,painting, etc.);
  • Supervising external contractors in the building on a daily basis (heating maintenance, electric appliances, gardening, etc.) :
  • Proactively manage contractors, contracts and suppliers as directed to ensure service delivery;
  • Ensure attending contractors onsite have authority to work and have provided the correct health and safety documentation to commence work.
  • Record contractor activities onsite;
  • Identify, document and report the maintenance and repair work;
  • Providing support to employees for various facility related topics as needed (answer queries, coordinate parking availability, etc.);
  • Playing an active role in setting up office spaces and internal office moves including relocation of physical documents and furniture;
  • Monitoring the delivery of beverages and fruits, and restock fridges throughout the building;
  • Monitoring office supplies and maintenance of the copy room (binding machines, printers, paper orders, etc.);
  • Ordering supplies for different departments (stationary);
  • Ensuring archives are correctly stored;
  • Ensuring a smooth running of our laundry services;
  • Assisting the members of the reception team by monitoring internal rooms and facilities ensuring they are maintained and well presented.
  • Your profile

  • Experience in a similar role within a professional services firm (Big4, law firm, etc.) would be considered as an asset.
  • Fluency in English. Any additional language skills (particularly in French, Luxembourgish and German) would be considered as an asset;
  • Strong command of MS Excel and Word.
  • Your soft skills

  • Good communication skills, both verbal and written;
  • Enthusiastic and proactive attitude with pragmatic and hands-on approach;
  • Flexibility and ability to work in a fast-paced environment;
  • Rigorous and detail oriented;
  • Service orientated;
  • Team-player.
  • How we will support you

    In this position, you will have a complete overview of the activities of the Facilities department. You will have regular interactions with lawyers and other business professionals' of the Luxembourg office, as well as Facilities colleagues throughout the Clifford Chance network.

    You will be encouraged to develop your skills in process optimisation and will be able to attend trainings.

    About the Firm

    Whatever your area of expertise, you will find a range of career opportunities at Clifford Chance. And wherever you’re heading, Clifford Chance is where you can be true to your ambitions.

    Our firm, work and people span jurisdictions, cultures, and languages. In a world where commercial success increasingly relies on globalisation, we offer clients a truly international perspective, and we offer our people a rewarding and stimulating career.

    We're proud of our approachable, friendly, and team-based way of working. Highly professional and self-assured, with an entrepreneurial streak, our people are more than happy to share their expertise and knowledge.

    Are you interested?

    If you are interesting about this opportunity, don’t hesitate to upload your complete application in English or French online (CV, cover letter).

    Incomplete applications will not be processed. Should your application be selected, you will be contacted for a first phone interview with the HR team.

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