A fantastic opportunity for a highly organized and detail-oriented Team Assistant to join a rapidly growing team of professionals in our office in Luxembourg.
You will be supporting the team in the day-to-day running of the office. Providing dedicated administrative support, your role is an integral part of the team.
Team assistance to all Artec 3D office employees.
Receiving visitors and suppliers : welcoming, directing, and announcing them appropriately.
Answering and screening phone calls, taking messages, and forwarding them to the appropriate contacts.
Daily mail pick-up, sorting, and distribution.
Physical and electronic filing of documents.
Performing requests of team leader, delivery and sending of documents upon request.
Ensuring office area be kept in order, management of cleaning agents.
Ordering office supplies and stationary; keeping inventory of stock.
Organization and scheduling of meeting appointments upon request.
Working together with travel coordinator on regular employees' visa support processes :
visa applications, invitations, support letters.
Corporate apartment management : resolution of technical issues; apartment residency tracking; coordinating potential issues with landlords.
Assistance to newcomers with administrative procedures (e.g. : registration to commune).
Paperwork and assistance to legal officer.
Personal assistance to CEO, maintaining CEO’s calendar and calendar of top management
Regular reporting and feedback to direct supervisors.
Qualities : Flexible
Good communication skills
Requirements : Languages :
Mandatory : French, English, German and / or Luxembourgish,
Other : Russian is an additional plus.
Knowledge of Luxembourg administrations and daily life procedures
Should ideally live close to the center (or close to the office)
Valid driver’s license (B)
Prior experience in admin function
Office software knowledge (Microsoft suite)