COMPANY SECRETARY & REPORTING OFFICER (M / F)
THE ROLE :
DO Recruitment is delighted to represent a highly reputable financial services company, in their search for a Company secretary & reporting officer.
The responsibilities of the role : Day-to-day administration :
Execute legal documents;
Maintain records of the company's legal documents and correspondence;
Liaise with notaries, lawyers, banks, external auditors;
Ensure that activities are in compliance with the rules and regulations applicable in Luxembourg;
Maintain Luxembourg office space ( ensure valid lease remains in place);
Review and pay expenses incurred ( legal, accounting expenses, etc.);
Initial and ongoing due diligences on delegated activities to AIFM.
Manage annual FATCA reporting + FATCA self-certifications;
Manage GDPR reporting and control plan application;
Manage Volcker reporting and control plan application.
Ensure CSSF reporting (annual, quarterly and ad-hoc)-and CSSF communication Manager role;
Ensure the role of manager on Master Luxcos.
Apply legal templates on business needs.
Manage finance activities :
Be a co-signatory of the company's bank account(s);
Maintain relationship with local Luxembourg bank;
Monitor monthly cash reconciliation.
Manage financial accounts and other local compliance obligations :
Oversee / support statutory account preparation process;
Oversee / support financial statement audit process (if any);
Ensure audited accounts and other local filings are made on a timely basis.
Manage tax compliance obligations :
Ensure filing with the authorities of the CIT, MBT and NWT returns;
Ensure the answers to any correspondence from tax authorities and engage advisors if appropriate. THE CANDIDATE PROFILE :
University Degree in Business Administration / Law;
2 to 5 years' experience with the Luxembourg fund industry and AIFM, preferably in management company, real estate funds central administrator, or alternatively in an audit firm or trust office;
An experience with real estate investments and structures strongly preferred;
Fluent written and spoken English and French, additional European language skills considered as an asset;
Initiative to constantly improve processes and good understanding of operational controls framework;
Team player with excellent communication skills, you also like to work in an international environment;
Analytical and problem solving attitude;
Desire to provide a superior internal and external client service;
Well organised with ability to prioritize and used to working under tight deadlines;
Hard worker, motivated, open to change, quick learner and innovator.
THE CLIENT :
The client is a highly reputable financial services company, it operates as an authorized alternative investment fund manager (AIFM) based in Luxembourg.
The client is offering an excellent opportunity to join a dynamic, highly qualified team in expansion mode.
At the final stages of the recruitment process, some of our clients could ask the successful candidate to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested.