Manpower is recruiting for one of its clients in Luxembourg, a well-known Bank in Luxembourg :
Personnel - (Associate) Procurement Officer(M / W)
Your tasks :
Manage procurement of services, drafting and issuance of service contracts for external offices. Each country requires to run a specific call for tender and the bank signs a separate contract with each local temp agency.
Advise business owners in identifying and translating business needs into requirements, specifications, outsourcing modalities in the Terms of Reference and contractual terms whilst ensuring compliance with Bank’s procurement rules and procedures and striving for the best value for money.
Prepare tender documentation : authorization documents, Terms of Reference, draft contract, financial scenarios.
Coordinate calls for tenders from the planning phase to the signature of the contract in liaison with Corporate Services, Complianceand Legal
Prepare contracts and framework agreements for signature
Administer the minicompetitions calls for the business owners when necessary.
Ensure the flow of bills in the approval workflows related to recruitment in general (including trainees and interims).
Centrally administer and monitor contracts and manage the life circle of contract
Support business owners in the management of their contracts and framework agreements and help them solve contractual and / or procurement issues
Work closely with the other team members to ensure on-time delivery and payment of service provider assignments.
Maintain contracts and calls for tenders dashboards and related consultancy tools up-to-date to ensure a complete overview of PERS procurement activities
Input contractual data in the Procure-to-Pay database and contribute to the purchasing process in collaboration with other team members, business owners and CS / IMP / PROCUR
Ensure the complete electronic and physical archiving of all contractual documents.
Ensure Business Continuity with other team members
Flag any issues to the Head of HR Shared Services division in an ongoing and timely manner
Your profile :
At least 3 years of relevant professional experience in procurement, purchasing and / or contract management, preferably in an international organization or in a public administration
Experience in working with multicultural and international teams
Good knowledge of contract design, contract negotiation, procurement processes and best practices is essential
Wellorganizational, project and process management skills, with the ability to handle multiple contracts, calls for tenders and a wide range of tasks simultaneously
Understanding of public procurement law, especially EU public procurement rules and practices relevant to the EU institutions would be a significant advantage
Discretion and respect of confidentiality are required
Proficiency in the use of standard office tools. Knowledge of PeopleSoft Financials / Procure-to-Pay software to handle purchases and manage contracts would be an advantage
Excellent knowledge of English and good command of French.
Interested in joining a European Institution? Please apply online.
Your application will be treated with the strictest confidentiality.