Baker McKenzie's Luxembourg office is part of a global law firm that offers a wide range of expertise and legal solutions customized to our international clients' needs.
We advise clients on market-leading transactions in key industries, including banking, insurance, asset management, pharmaceuticals, oil, energy and real estate.
Baker McKenzie Luxembourg is seeking an experienced Personal Assistant to assist a Partner.
As a Personal Assistant, you will :
Have a coordinator role between the Partner and her / his internal and external contacts
Provide general and specific administrative support directly to the Partner (draft and review documents such as letters and emails, scanning and filing responsibilities, etc.)
Take care of incoming calls
Take care of the Partner’s agenda and manage electronic diaries
Organize the Partner’s meetings, calls, seminars and events
Organize trips abroad
Prepare and follow-up assistance for client records
Compile and prepare documents for internal and external meetings
Take care of expense forms and mission orders
Experience & qualifications required :
Relevant experience as a personal assistant, secretary or administrative assistant in law firm, notary office, fiduciary or renowned firm
A degree related to administration, assistantship or secretarial support
Fluency in English and French is mandatory
Communication skills in German or Luxembourgish would be an asset
Full proficiency in MS Office (Outlook, Word, PowerPoint, Excel, Visio)
Technical background for preparing RCS orders / deposits and Proxy statements
Ability to multitask and prioritize workflow
Attention to detail and accuracy, efficiency and flexibility
Ability to be proactive and take initiative