Personal Assistant
Baker & McKenzie
Luxembourg
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Baker McKenzie's Luxembourg office is part of a global law firm that offers a wide range of expertise and legal solutions customized to our international clients' needs.

We advise clients on market-leading transactions in key industries, including banking, insurance, asset management, pharmaceuticals, oil, energy and real estate.

Baker McKenzie Luxembourg is seeking an experienced Personal Assistant to assist a Partner.

As a Personal Assistant, you will :

  • Have a coordinator role between the Partner and her / his internal and external contacts
  • Provide general and specific administrative support directly to the Partner (draft and review documents such as letters and emails, scanning and filing responsibilities, etc.)
  • Take care of incoming calls
  • Take care of the Partner’s agenda and manage electronic diaries
  • Organize the Partner’s meetings, calls, seminars and events
  • Organize trips abroad
  • Prepare and follow-up assistance for client records
  • Compile and prepare documents for internal and external meetings
  • Take care of expense forms and mission orders
  • Experience & qualifications required :

  • Relevant experience as a personal assistant, secretary or administrative assistant in law firm, notary office, fiduciary or renowned firm
  • A degree related to administration, assistantship or secretarial support
  • Fluency in English and French is mandatory
  • Communication skills in German or Luxembourgish would be an asset
  • Full proficiency in MS Office (Outlook, Word, PowerPoint, Excel, Visio)
  • Technical background for preparing RCS orders / deposits and Proxy statements
  • Ability to multitask and prioritize workflow
  • Attention to detail and accuracy, efficiency and flexibility
  • Ability to be proactive and take initiative
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