We are a small, growing, fund and company administrator with a diverse client base, a large part of which is composed of real estate and debt investors.
We are looking for an Administrator / Company Secretary for our office in the centre of Luxembourg-Ville. She / he will be responsible for company secretarial and administrative tasks for clients in our portfolio.
Tasks will be very varied but will include : Perform the administration of and any services pursuant to administration agreements in respect of a portfolio of clients;
Handle company secretarial matters in respect of a portfolio of clients; Organise, attend and minute client board meetings;
Review Anti-Money Laundering documentation for clients to ensure compliance to local legislation, policies and procedures;
Communicate and liaise with colleagues responsible for accounting and compliance on a regular basis to ensure that client transactions are executed efficiently and well-documented;
Establish and, maintain relationships with, and meet the expectations of, clients, investment managers, notaries, lawyers, property managers, banks, auditors, tax administrations etc.
Prepare and update statutory registers, make required filings at trade registers; Prepare incorporation documents, bank account opening documentation;
and company resolutions; Undertake routine office and clerical tasks; whilst respecting the statutory and regulatory environment our company and our clients operate in.
Your profile : Legal or company secretarial degree or alternatively minimum of 2 year experience working as a company secretary / junior legal officer;
Excellent attention to detail, organizational and time management skills; Ability to work under pressure and to deadlines;
Strong communication skills both written and verbal; Energetic, enthusiastic and enjoys working in a small team environment;
Very good English, any other language is a plus; Knowledge of / interest in the investment industry, in particular real estate or debt;
Able to work proactively and independently, but recognize when help is needed; Affinity with numbers is a plus. If interested, please send your CV through the site jobs.
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