Key responsibilities :
Under the supervision of the Group General Secretary, you will assist in all matters linked to the functioning of the
governance instances, and contribute to maintain the highest standards in the corporate governance of the bank.
Assisting in coordinating Board / Committees of Board meetings including convening meetings, producing
of the Board materials through Board Pack, preparing attendance list, performing quality review on
Facilitate following up on pending items and / or continuous progress at the Board Level;
Assisting with all matters pertaining to the Board of Directors and subsequent activities such as Board
members logistic, personal files, director agreement contracts, fees reimbursement, and collective
Maintains and monitors any kind of document pertaining to the life cycle of a Luxembourg company (AGM,
power of attorney, authorized signatures, filling documents with RCS, drafting circular resolution).
Includes filing of documents electronically and physically;
Facilitate answers to different requests from internal and external stakeholders (external auditor) in
relation to corporate governance queries;
Ensure corporate documents at the level of the entities of Banque Havilland are maintained and
centralized (as far as notified) at the head office level, and liaise with Group colleagues for this purpose;
Assist in driving change and improvement in corporate governance;
Provide assistance in ad-hoc projects as required.